Executive Assistant to the President & CEO 12 Month Contract (or temporary employee)

AboutUs:

Vault 44.01 (Vault) is a leading carbon capture & storage (CCS) developer focused on the development, capitalization, and operation of carbon storage assets throughout North America. Vaults team brings over 90 years of direct carbon storage experience, with involvement in the development of carbon storage projects across North America since 2007.

Vaultscapabilitiesspantechnicalanalysis,projectdesign,permitting,stakeholderengagement,landleasingandacquisition,facilityconstruction,andoperations.Incollaborationwithourindustrialpartners,wearecurrentlydevelopingCCSprojectsintheUSMidwest,USSoutheast,andCanada,focusingonsingleCO2source,near-sitesequestrationprojectsandincluding7projectscurrentlyundercontract.

Vault has secured a US$300 million equity capital commitment from Grey Rock Investment Partners (Dallas, TX-based private equity company) and has offices in Denver, CO and Calgary, AB.

Summary:

• StartDate:July2026
• Location:Calgary,AB
• Reportingto:President&CEO
• EmployeeType:FullTime,Contract12months(12-monthtermemployee)MaternityLeaveCoverage
• TravelRequired:Limited

Opportunity:

Vault is seeking a highly organized, proactive, and professional Executive Assistant to the CEO to provide administrative and operational support to our CEO and team. This is a dynamic role for someone who enjoys variety, takes initiative, and thrives in a fast-paced environment. The successful candidate will play an important part in keeping the office running smoothly, supporting executive priorities, coordinating meetings and schedules, and acting as a trusted point of contact for staff, partners, vendors, and partners. This opportunity is ideal for a dependable, detail-oriented individual who brings strong communication skills, sound judgment, and a positive, solutions-focused approach to their work. This role is perfect for someone eager to tackle daily challenges, grow with a great company, and enjoy the journey along the way.

Vault supports a flexible hybrid work environment with a mix of in-person collaboration and remote work. Emphasis is placed on producing high-quality work and meeting deadlines, not necessarily where or when hours are worked.

Specificresponsibilitiesinclude,butarenotlimitedto,thefollowing:

• SupporttheCEOandleadershipteamwithplanning,logistics,andschedulingofevents,strategicmeetings,off-sites,andagendas.
• Mustbehighlyskilledinbookingtravelandmanagingfast-paced,ever-changingschedulestosupportbusinesspriorities.
• Responsibleforthetimelyandaccuratesubmissionofexpensesonbehalfofexecutives.
• Usesstrongjudgmentandinitiativetoanticipateneeds,managecompetingpriorities,andsupportexecutiveproductivity.
• Planandcoordinatecompanyevents,leadershipoff-sites,investormeetings,partnervisits,andexecutivegatherings.
• Serve as a point of contact for employees regarding office needs, supplies, logistics, and administrative support.
• Trackadministrativedeadlines,renewals,subscriptions,contracts,andoffice-relatedexpenses.
• Order,track,andmaintainofficesupplies,equipment,snacks,andotherworkplacenecessities.
• Coordinaterepairs,maintenancerequests,ITsupportneeds,andofficeequipmentservice.
• Businesscardandothermarketingmaterialorderingandorganization.
• Liaise with building management, IT, finance, HR, legal, and other departments to support executive operations.
• Pointofcontactforthebuilding,includingsubmittingpermitsandguestsintothesystem.
• Responsibleforupdatingvariousadministrativedocumentsandsystems
• FacilitateofficemovesandmanagementofCalgary,andsupportfortheDenveroffice

SkillsandQualifications:

• Have 5-10 years of experience providing dedicated support to a CEO or senior-level executive, ideally in a fast-paced, small to mid-sized organization where the EA role is hands-on and highly involved.
• Ability to operate with the highest level of integrity, discretion, and professionalism, particularly when handling sensitive or confidential information.
• Experiencemanagingofficeoperations,vendors,supplies,andfacilitiescoordination.
• Exceptional customer service skills, with strong written and oral communication abilities and a responsive, professional approach.
• Strong interpersonal skills and the ability to interact professionally with executives, staff, partners, and vendors.
• Self-motivated,proactive,dependable,andabletoworkindependently.
• Impressive MS Office skills with Word, Excel, PowerPoint, Outlook, and Adobe, along with familiarity with BambooHR
• AdvanceddigitalliteracyandexperiencewithAI

KeyCompetencies:

• Strongorganizational,analytical,andproblem-solvingskillswithanemphasisonattentiontodetail
• Highlymotivated,results-oriented,anddeadline-drivenwiththeabilitytoworkwellindependently
• Excellentworkethic,withtheabilitytomultitaskandmanagecompetingandchangingprioritieswhilemaintainingahighstandardofwork
• Effectivecommunicatorwithstrongwrittenandverbalskills

Vault is an equal opportunity employer; diversity and inclusion are important to us. We are committed to providing employment opportunities to all qualified individuals. Final candidates for this position may be required to undergo a security screening, including a criminal records check.

Onlythoseindividualsselectedforaninterviewwillbecontacted.