FRONT DESK RECEPTIONIST / OFFICE ADMINISTRATION ASSISTANT

The WestStone Group, a prominent development and construction company headquartered in Surrey city centre, is seeking a full-time Receptionist and office Administration Assistant with social media and marketing skills for our head office. This is an exciting opportunity to become a part of a progressive company with limitless growth. We have a diverse portfolio of projects including high-rise residential, purpose built rental buildings, townhomes, commercial spaces and more. This is a professional environment, and the ideal candidate will be highly organized and professional. The successful candidate will work closely with our Construction, Development and Finance Departments. Our office has a great social dynamic, and we all work closely together as a team, so it is essential that you have a good attitude and can effectively communicate with the other staff. We are located close to Surrey Central Skytrain statioin.

Roles and Responsibilities

· Act as WestStone's first point of contact person.

· Answer phone calls with personable phone etiquette and redirect to the proper department.

· Manage the reception email and other project-related email accounts.

· Knowledge of social media and marketing skills is preferred.

· Schedule courier deliveries and distribute incoming packages.

· Schedule appointments and meetings for internal staff and external clients.

· Basic, routine maintenance of the copiers and printers, i.e., fill paper, replace toner, etc.

· Manage and maintain boardroom bookings and set up.

· Order and distribute office, kitchen, and janitorial supplies.

· Tidy, maintain, and stock the kitchen and boardrooms.

· Control the exterior parking and warning ticket parking offenders.

· Assist with coordination of office events, lunch meetings, and other event planning.

· Assist the Development, Construction, and Accounting teams with administrative tasks.

. Light data entry that may be requested by other team members

· Anything else required by senior management and the team to properly manage & maintain our service standards, including creating and implementing new processes as needed with the team.

Qualifications

· Strong organization and time management skills.

· Proficient with Microsoft Office: Outlook, Word, Excel, PowerPoint, and Teams.

· Excellent customer service skills.

· Strong interpersonal skills with the ability to work independently and as a team player.

· Excellent written and oral communication skills.

· Previous reception experience preferred.

· Real estate and construction knowledge is an asset but not a requirement.

· Valid driver's license and personal vehicle is an asset.

· Social media and marketing skills an asset.

If this position interests you, please submit your Resume with your email response.

We thank all applicants for their interest; however only those selected for an interview will be contacted. No direct phone calls please.

Job Types: Full-time, Permanent, in-person

Expected Start Date: Immediately or asap.

Job Type: Full-time

Benefits:

· Company events

· Dental care

· Extended health care

· On-site parking

· Paid time off

· Vision care

Experience:

· Receptionist: 1 year (required)

Language:

· English (required)

Licence/Certification:

· Driver's License (preferred)

Work Location: In person

Company DescriptionGreat work environment, full kitchen area, reserved parking spot in parkade, easy walk to Skytrain, controlled entry with no public access, very large bright reception area with views and spacious front desk workspace.Company DescriptionGreat work environment, full kitchen area, reserved parking spot in parkade, easy walk to Skytrain, controlled entry with no public access, very large bright reception area with views and spacious front desk workspace.