Proposal Coordinator

Are you passionate about developing winning proposals and looking to make a meaningful impact in the mining industry?

Okane has an exciting opportunity for a Proposal Coordinator to join our growing proposals team. In this role, you will play a key part in increasing the efficiency and effectiveness of Okane's proposal process by coordinating, developing, and managing competitive proposals, bids, and prequalification submissions for qualified opportunities.

This position can be based in either our Calgary, AB or Saskatoon, SK office.

At Okane, we believe that integrated mine closure planning is just the starting point to ‘Help Create a Better Tomorrow'. We work with mining companies to return land responsibly and safely, enabling what comes next to serve both people and the planet. Our work challenges the status quo — we advocate for meaningful partnerships with communities, including Indigenous rightsholders, and design solutions that create lasting financial, environmental, and social value. From early-stage planning through to relinquishment, we're helping reshape the future of mining — and we're looking for people who want to be part of that transformation.

Responsibilities:

As Proposal Coordinator, you will be responsible for coordinating and supporting the development of high-quality proposals and submissions that effectively communicate Okane's expertise and value proposition.

Proposal Coordination & Development

• Lead and coordinate proposal development activities, including capture planning, scheduling, and contributor alignment.

• Collaborate with technical teams to gather and organize required content.

• Monitor proposal progress and support on-time completion of deliverables.

• Ensure proposal content is accurate, complete, compliant, and submitted on time.

Quality Assurance & Compliance

• Complete proposal compliance reviews against client requirements.

• Edit, format, proofread, and finalize proposal documents.

• Ensure consistency in branding, messaging, and document quality.

• Manage distribution and submission of proposals through various platforms.

Tender & Vendor Management

• Maintain registrations within vendor and tendering systems.

• Monitor and track new proposal and bid opportunities.

• Review bid and tender requirements.

• Complete and coordinate prequalification submissions.

Proposal Resources & Systems

• Manage proposal resources including employee CVs, project descriptions, client references, and corporate information.

• Track proposal progress and reporting using Deltek Vantagepoint.

• Development and maintenance of a proposal content database.

• Identify opportunities to improve proposal processes, tools, and efficiencies.

Qualifications & Expectations:

• Previous experience supporting proposals is an asset.

• Experience in the mining, engineering, environmental consulting, or construction industries is an asset.

• Proficiency with Microsoft Office Suite, Adobe Acrobat and PDF editing tools, and AI programs.

• Strong organizational and project coordination skills.

• Excellent written communication, editing, and proofreading abilities.

• Strong attention to detail and ability to manage multiple deadlines simultaneously.

• Excellent interpersonal and collaboration skills.

• Alignment with Okane Core Values (Passionate, Smart and Clever, Positive, Thoughtful and Caring, and Humble).

If you are a self-starter who enjoys bringing structure and organization to complex projects. You thrive in a collaborative environment, communicate effectively with technical professionals, and continuously look for ways to improve processes and outcomes, this role is for you!

Why Join Okane?

At Okane, we're committed to fostering a diverse, equitable, and inclusive workplace, where every individual is valued for their unique contributions. Our dedicated teams span across the globe, connecting people from diverse backgrounds and perspectives.

Our workplace culture is defined by the everyday behaviours of our team and driven by our Core Values: Passionate, Thoughtful & Caring, Smart & Clever, Positive and Humble. We believe in flexibility, work-life balance, and an open-door approach to communication.

We believe in personal and professional development, offering opportunities for continuous learning and growth. At Okane, we foster the opportunity for everyone to grow and develop their skills that align with their career path. As we continue to expand our global presence, we're looking for individuals who share our values and are dedicated to making a positive impact in the world.

How to Apply:

If you're ready to make a meaningful impact in the mining industry and contribute to sustainable land stewardship, we'd love to hear from you. Please submit your resume and a cover letter by July 31st 2026 detailing your experience and why you're a great fit for this role. Please note that only those candidates who are selected will be contacted.

If you require an adjustment during the recruitment/interview process, please let the HR team know, and we will work with you to meet your needs. For more information about Inclusion, Diversity & Equity at Okane, please click here: Diversity, Equity, and Inclusion • Okane Consultants.