HR Administrative Assistant

Walk into our office and you'll immediately feel the difference. High energy, passionate people, and a shared drive to do things better than anyone else set the tone. But what really makes LFX Group special is something a lot of companies talk about, and few actually pull off: we've built a real family.

Every person on our team has a sense of purpose and belonging. Whether you're just starting out or a seasoned pro, there's a place here to grow - and we mean that. No matter your background or skill set, we've made a commitment:

“Everyone belongs here.”

Our core values aren't framed on a wall - they're how we actually operate: Family. Respect. Integrity. Passion. Teamwork.

The Backbone Behind Great HR

We're not looking for someone who already has every HR credential figured out. We want someone with sharp administrative instincts, rock-solid organizational skills, and the drive to learn. Someone who takes pride in getting the details right and building the systems that keep a company running smoothly.

You'll be a key support to our Culture & Talent team, working closely alongside our Director of HR to keep the administrative side of recruitment, onboarding, records, and compliance running like clockwork. You'll bring strong admin skills, initiative, and a genuine willingness to learn everything HR.

If you're looking for a role where your organizational skills actually matter and where you'll be mentored into a growing HR career - read on.

What You'll Actually Do

You'll support the administrative backbone of our HR department alongside the Director of HR - keeping things organized, accurate, and moving. Here's what your days will look like:

HR Administrative Support

• Maintain and organize employee files, records, and HR databases with accuracy and confidentiality
• Support recruitment logistics - posting job ads, scheduling interviews, and coordinating candidate communication
• Assist with onboarding paperwork and new hire file setup
• Help coordinate culture-driving activities, events, and team-building moments
• Track and organize certifications, training records, and other compliance documentation

Scheduling & Coordination

• Manage calendars, meeting logistics, and correspondence for the HR department
• Coordinate logistics for company events, culture initiatives, and team meetings
• Support day-to-day office administration tasks for the HR department as needed
• Prepare, format, and proofread HR correspondence - letters, memos, and reports - with a sharp eye for detail
• Assist in preparing documentation for disciplinary actions and terminations under the Director of HR's guidance

Compliance & Records

• Support the Joint Health and Safety Committee with scheduling, minutes, and documentation
• Help track that operational and safety training is completed for new and existing team members
• Assist with WSIB claims paperwork and tracking from start to finish
• Help maintain accurate records that support provincial and federal labour law compliance

Who You Are

You might not check every single box - and that's okay. But here's what we're looking for in our ideal person:

• 1+ years of administrative experience - HR experience is a bonus, not a requirement
• A post-secondary diploma or degree in Business, Administration, HR, or something that gave you a strong foundation
• Advanced proficiency in Microsoft Office (Excel, Word, Outlook) and comfort learning new systems
• Strong written communication skills - you can draft a clean, professional email or letter
• A proactive, eager-to-learn mindset - you want to grow your career into HR over time
• Comfortable juggling multiple priorities and deadlines without dropping the ball
• Sharp organizational skills and attention to detail that borders on obsessive (we mean that as a compliment)
• Discretion and trustworthiness - you can handle confidential information appropriately
• Someone who can hold confidential information like a vault while still being warm and approachable
• Someone who loves rolling up their sleeves and getting the details right

Why You'll Love It Here

• Real hands-on mentorship - you'll grow your HR knowledge working directly alongside a director who values your input
• A team that pushes each other to grow and genuinely celebrates wins together
• A company that embraces the uncomfortable and keeps getting better because of it
• Leaders who actually listen - your ideas will land, not disappear into a void
• The chance to build something meaningful within a fast-growing company