Administration Specialist

Administration Specialist

Calgary, Alberta (Hybrid)

Help Build the Foundation That Supports Alberta's Entrepreneurs

Business Link Alberta (BLA) is a government-funded, not-for-profit organization dedicated to helping Alberta entrepreneurs start and grow successful businesses. For more than 30 years, we've supported thousands of entrepreneurs through one-on-one advising, webinars, events, and connections to the resources they need to succeed.

We're looking for an organized, collaborative, and service-oriented Administration Specialist to join our team. If you enjoy creating efficient processes, supporting people, and keeping an organization running smoothly behind the scenes, we'd love to hear from you.

About the Role

Reporting to the Director, Administration, the Administration Specialist plays a central role in supporting the organization's day-to-day operations. This position coordinates a variety of corporate services functions, including office administration, human resources administration, information technology coordination, facilities support, and financial administration.

You'll work closely with employees across the organization, leadership, and external service providers to help ensure our workplace operates efficiently, our people have the support they need, and our internal systems and processes continue to evolve.

This role also provides financial administration support under the functional direction of the Director, Finance & External Reporting, assisting with accounts payable, expense administration, and vendor payments.

What You'll Do

As our Administration Specialist, you will:

• Coordinate day-to-day office operations and workplace administration.
• Coordinate technology onboarding, equipment, software licensing, and day-to-day IT support with external providers.
• Process bi-weekly payroll.
• Support employee onboarding, offboarding, recruitment administration, payroll, and benefits processes.
• Maintain employee records, administrative documentation, and organizational systems.
• Assist with planning staff meetings, organizational events, and internal initiatives.
• Process accounts payable invoices, employee expenses, and vendor payments.
• Support month-end financial administration and audit preparation.
• Develop and improve administrative processes, procedures, and documentation.
• Contribute to organization-wide projects and continuous improvement initiatives.

What You'll Bring

We're looking for someone who is organized, adaptable, and enjoys supporting others.

You'll be successful in this role if you have:

• A diploma or bachelor's degree in Business Administration, Office Administration, Human Resources, or a related field (or an equivalent combination of education and experience).
• Four to six years of experience in office administration, corporate services, human resources administration, or business operations.
• Experience supporting multiple administrative functions in a fast-paced environment.
• Experience with accounts payable, expense administration, or financial administration.
• Strong proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, and SharePoint).
• Experience using HRIS and business systems such as BambooHR, Zoho CRM, QuickBooks Online, or similar platforms.
• Excellent organizational, communication, and customer service skills.
• The ability to manage competing priorities while maintaining exceptional attention to detail.
• Professionalism, sound judgment, and discretion when working with confidential information.

Experience supporting payroll, employee benefits, audits, or grant-funded organizations is considered an asset.

Why Join Business Link Alberta?

At Business Link Alberta, we believe our people are our greatest strength. We foster a collaborative, respectful, and inclusive workplace where employees are encouraged to grow, contribute, and make a meaningful impact.

Our values are:

• Inclusive
• Impactful
• Non-Judgmental

Our culture is:

• Innovative
• Transparent
• Open-Minded
• Collaborative
• Respectful
• Belonging

Compensation & Benefits

Salary:$65,000-$75,000 annually

We offer a competitive total rewards package that includes:

• Employer-paid extended health and dental benefits
• Defined benefit pension plan with employer contributions
• Life, disability, and critical illness insurance
• Employee Assistance Program
• Paid vacation, sick time, and personal days
• Annual holiday office closure (December 24-January 1)
• Annual professional development allowance

Working at Business Link Alberta

This position is based in our Calgary office and follows our hybrid work model, with a minimum of three days per week working in the office or in face-to-face settings. Occasional travel within Alberta and attendance at occasional evening events or meetings may be required.

Business Link Alberta is proud to be an equal opportunity employer. We are committed to fostering a diverse, inclusive, and respectful workplace where everyone feels valued and supported. We encourage applications from all qualified individuals and welcome candidates with diverse backgrounds, experiences, and perspectives.