Project Administrator

Alessi Search Group - 4 emplois

Regina , SK

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Project Administrator

Location: Regina, SK

Schedule: Monday to Friday (on-site)

Type: 12 month fixed term contract ( with potential for extension )

Role Overview:

We are seeking a highly organized Project Administrator to support day-to-day project operations on a large-scale construction program. This role is ideal for someone who thrives in a fast-paced environment, has strong attention to detail, and enjoys supporting field and project teams. Prior construction experience is strongly preferred, particularly in industrial, commercial, or civil environments.

The Project Administrator will work closely with Project Managers, Superintendents, Coordinators, and site teams to ensure documentation, communication, and project controls are accurate and up to date.

This position will Monday to Friday on site at the construction site.

Key Responsibilities

•Provide daily administrative support to the project team, including document control, scheduling, and reporting

•Maintain project files, drawings, RFIs, submittals, change orders, and other documentation

•Assist with onboarding, site orientations, and maintaining safety documentation

•Support procurement activities including issuing POs, tracking deliveries, and maintaining logs

•Prepare meeting agendas, take minutes, and distribute action items

•Track project progress, update logs, and support weekly/monthly reporting

•Coordinate with subcontractors for documentation, schedules, and compliance requirements

•Assist with timesheet collection, coding, and verification

•Support project close-out activities including manuals, turnover packages, and documentation

•Provide general office and site administrative support as required

Qualifications

•Minimum of 3 years of administrative experience; construction experience strongly preferred

•Familiarity with construction terminology, workflows, and documentation

•Strong organizational skills with the ability to manage multiple priorities

•Proficient with MS Office (Excel, Word, Outlook); experience with Procore, SharePoint, or similar systems is an asset

•Excellent communication and interpersonal skills

•High attention to detail and accuracy

•Ability to work on-site Monday to Friday

•Team-oriented, proactive, and comfortable in a fast-paced environment

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Foire aux questions

Where is this Project Administrator role located and what is the schedule?

The position is on-site in Regina, SK, with a Monday to Friday schedule.

What is the contract length for this Project Administrator role?

This is a 12 month fixed term contract with potential for extension.

What kind of experience is preferred for this construction project administrator role?

Strong preference for prior construction experience, particularly in industrial, commercial, or civil environments.

What are the main duties of the Project Administrator?

Duties include document control, scheduling, reporting, maintaining project files and drawings, handling RFIs and submittals, onboarding, procurement support, meeting logistics, and supporting project close-out activities.

What systems or tools should a candidate be proficient in for this role?

Proficiency in MS Office is required; experience with Procore, SharePoint, or similar systems is an asset.

What kind of teamwork and environment should a candidate expect?

The role involves working closely with Project Managers, Superintendents, Coordinators, and site teams in a fast-paced, on-site construction setting.

What qualifications are required for this Project Administrator position?

A minimum of 3 years of administrative experience is required; construction experience is strongly preferred, along with strong organizational and communication skills.