Accounts Payable Associate

Job Title: Accounts Payable Associate

Job Description

The Accounts Payable Associate is responsible for the accurate and timely processing of invoices and payments in accordance with established policies, procedures, and regulatory requirements. In this role, you process a high volume of invoices, manage purchase orders and three-way matching, respond to vendor and internal inquiries, and support weekly payment runs. You contribute to internal and external audit preparations and provide backup coverage to other accounts payable team members. This position offers the opportunity to work in a collaborative environment, gain experience in a hospital setting, and learn new software and systems.

Responsibilities

• Process 50–80 invoices per day in accordance with standard operating procedures and established turnaround times.
• Perform full end-to-end accounts payable processing in an ERP system, including invoice entry, matching, approval verification, and payment processing.
• Carry out three-way matching of purchase orders, goods receipts, and invoices to ensure accuracy and proper authorization.
• Ensure all payments are properly supported and approved in line with payment policies and procedures.
• Scan, save, and retrieve invoices and supporting documentation in an organized and timely manner.
• Respond promptly and professionally to vendor and internal queries regarding invoices, payments, and account status.
• Support and participate in the weekly payment run process, ensuring accuracy and completeness of payment batches.
• Provide backup coverage for other accounts payable team members as needed to maintain continuity of operations.
• Assist with internal and external audit preparations, including gathering documentation and explaining accounts payable processes and transactions.
• Use Microsoft Excel, including pivot tables and VLOOKUP/HLOOKUP functions, to analyze data, reconcile accounts, and support reporting.
• Identify and resolve discrepancies through careful reconciliation and self-audit of processed transactions.
• Work hands-on in the ERP system daily, troubleshooting issues and documenting challenges encountered, particularly within Oracle AP modules.
• Contribute to a respectful, professional, and collaborative team culture that embraces diversity and complies with applicable regulatory requirements.
• Maintain high attention to detail and accuracy in all accounts payable activities to support reliable financial reporting.

Essential Skills

• Minimum 3+ years of experience in an accounts payable role.
• Proven experience processing a high volume of invoices (approximately 50–80 invoices per day).
• Hands-on experience with full end-to-end accounts payable processes in an ERP system, including processing payments within the system.
• Strong knowledge and practical application of purchase orders and three-way matching.
• Strong Microsoft Excel skills, including pivot tables and horizontal and vertical lookup functions (HLOOKUP and VLOOKUP).
• Experience working with ERP systems in an accounts payable environment.
• At least 1 year of experience with Oracle, specifically accounts payable modules and invoice processing within the Oracle system.
• Strong written and verbal communication skills for interacting with vendors and internal stakeholders.
• Ability to respond effectively to vendor and internal queries and resolve issues promptly.
• High attention to detail with the ability to self-audit work and identify discrepancies.
• Demonstrated ability to work respectfully and professionally within a team.
• Ability to work hands-on in financial systems and adapt to process and system changes.

Additional Skills & Qualifications

• Experience working in the healthcare or hospital industry.
• Experience with larger, complex ERP systems beyond basic platforms.
• Experience with Infor Lawson or similar enterprise financial systems.
• Prior involvement in internal and external audit preparation, including documentation gathering and process explanation.
• Background in accounting, finance, or a related field is beneficial.
• Strong reconciliation skills and familiarity with invoice processing, purchase orders, and accounts payable best practices.
• Ability to integrate quickly into a team and contribute positively to team culture.
• Professional, respectful demeanor and a collaborative, team-oriented mindset.
• Proactive approach to learning new software, systems, and processes.

This is a Contract position based out of Toronto, ON.

The pay range for this position is $25.00 - $28.00/hr.

This is a hybrid position in Toronto,ON.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, les achats, la chaine d'approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du classement Fortune 500. Nous sommes fiers d'avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco: Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA): Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.