Administrative Assistant

Administrative Assistant

A mature individual is required for administrative support and to perform a variety of general accounting tasks in a fast-paced working environment at our Mississauga office.

Main Job Tasks and Responsibilities:

• Receptionist duties – Greet, assist, and/or direct clients and visitors.
• Receive, direct, and relay telephone and fax messages. Re-direct calls as appropriate and take adequate messages when required.
• Process mail and courier.
• Maintain the current filing system for project-related items.
• Assist in the planning and preparation of meetings and social events.
• Assign and track project numbers, including setting up related file folders.
• Enter data, such as employee time entries, into the system using defined QuickBooks.
• Compile data and prepare a variety of reports, if required.
• Recommend actions to resolve discrepancies.
• Investigate questionable data.
• Perform other administrative duties as required.

Education and Experience:

• Proficient in Microsoft applications including Word, Excel, and Outlook.
• QuickBooks experience is an asset.
• Driver's license is an asset.
• Verbal and written communication skills are a must.
• Attention to detail and ability to multi-task are assets.
• Administrative experience is an asset.

Key Competencies:

• Information gathering and information monitoring.
• Attention to detail and accuracy.
• Flexibility, adaptability, and team-oriented.
• Ability to multi-task.
• Fluent in English.
• Reliability is of utmost importance.

Only those applicants selected for interviews will be contacted.

Please respond by email to [email protected] along with salary expectations.