Receptionist/Office Admin

At Canada West Land (CWL), we believe in a collaborative, team-oriented approach to land management and community engagement. Join a leader in providing innovative and reliable land solutions across Western Canada. With over 45 years of experience, we are dedicated to fostering authentic relationships, delivering exceptional results, and creating an environment where our people thrive.

About Us:
Canada West Land is an experienced, culture-driven land broker providing quality solutions. Building meaningful relationships is at the forefront of our organization, and we demonstrate this through our actions. We strive to encourage, develop, and support our people so that they can grow and succeed, both as individuals and teammates. Our decades of success wouldnt be possible without our teammates, who are our biggest asset.

Accountabilities

TheReceptionistis responsible for the overall management of office operations and provides essential support to CWL, H3M, and Cardon. This multifaceted role encompasses administrative tasks, front reception duties, budget-conscious office coordination, and event support. The Receptionist plays a pivotal role in fostering a productive and efficient work environment, supporting both administrative and executive functions across all three organizations.

Office Management/Logistics

• Scheduling and calendar management
• Manage the ordering, receiving, and storage of office supplies to ensure that essential items are always in stock
• Monitor and support budgeting for weekly and monthly office orders, ensuring cost-effective purchasing and appropriate inventory levels
• Maintain cleanliness and organization in the kitchen and common areas, ensuring sufficient supplies and that the overall office remains clean
• Manage the ordering, receiving, distribution, and expensing of any specially ordered supplies for clients and or projects
• Review and ensure accuracy of invoices prior to processing
• Handle mailing services including courier, pickup, and drop-off

Reception Management

• Handle incoming and outgoing phone calls and inquiries

• Greet visitors and monitor the sign in/out sheet
• Manage outgoing and incoming mail, including local couriers

• Handle emails and monitor multiple inboxes

Building Management/Tenant Responsibilities

• Review, execute, and consolidate building contracts for supplies, facility maintenance, and other requirements
• Act as point of contact for and coordinate with vendors
• Conduct general monthly office inspections
• Inventory/office ordering (kitchen restock, stationary, printer room supplies, mail out supplies, etc.)
• Communicate with the team on changes, interruptions or notices as needed

Executive Support

• Prepare, manage, and submit expense reports
• Executive support including bookings, calendar management, reservations and other requests
• Support Marketing with ordering, budgeting, and coordination of events
• Manage travel requests and bookings for CWL and H3M
• Management of corporate accounts including scheduling, communication, and distribution of tickets or other items

Health & Safety

• Adhere to and stay informed on all Health & Safety requirementsas outlined in the organization's policies, procedures, and any relevant legislation
• Follow established safety procedures and protocols
• Use required controls to protect against potential hazards, including Personal Protective Equipment (PPE)
• Identify and report any unsafe conditions, hazards, incidents, or potential risks
• Promote a culture of safety through active involvement, attending training, and supporting teammates

Experience and Qualifications

Previous experience in an office environment considered an asset. We welcome candidates with a blend of relevant experience and/or education. The ideal candidate will demonstrate:

• Strong communication and interpersonal skills
• Excellent time management and organizational abilities
• A collaborative, team-oriented mindset
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
  Strong technical skills

Why Canada West Land?

If you are looking to join a company that values its people and fosters a culture of growth and support, Canada West Land is the place for you.

Our Values: Reliable. Authentic. Accountable. Adaptable. Team.

What We Offer

In addition to working with the best team around, CWL also offers a range of benefits, including:

• Competitive salary and benefits package
• Employer RRSP matching program to support long-term financial wellness
• Opportunities for continuous learning and career growth
• Comprehensive health, dental, and Health/Wellness spending accounts
• A collaborative and inclusive workplace culture
  

Join Our Team

If the above resonates with you and you are passionate about being part of a dynamic team, we encourage you to submit your resume. We appreciate all applications in advance; however, only those selected for an interview will be contacted.