Senior Accounts Payable Associate

Senior Accounts Payable Associate

Location:Beamsville, Ontario
Department:Finance
Reports To:Controller,Irrigation Ontario
Employment Status: Full-Time, Permanent

Who We Are

AdeptAg is North America's leading provider of controlled environment agriculture solutions. We design, engineer, manufacture, and integrate innovative growing systems that help commercial growers maximize efficiency, productivity, and sustainability. Through our family of companies, we deliver comprehensive solutions including automation, irrigation, climate control, and growing systems to customers across North America and around the world.

Why Work for Us

At AdeptAg, we believe our employees are our greatest asset. We offer:

• Competitive compensation

• Medical, Dental, and Vision Insurance

• Company-paid Life Insurance

• Voluntary Life and Accident Insurance

• Disability Insurance

• Paid Time Off and Holidays

• Opportunities for professional growth and development

• Collaborative and team-oriented work environment

Position Summary

The Senior Accounts Payable Associateis responsible fortheaccurateandtimelyprocessing of vendor invoices and payments for AdeptAg'sIrrigation businesses, includingZwart. This position plays a critical role inmaintainingstrong vendor relationships, ensuring compliance with company policies, and supporting the overall financial operations of the organization.

The ideal candidate willpossessstrong organizational skills, exceptional attention to detail, and the ability to manage a high volume of transactions in a fast-paced manufacturing environment.

Responsibilities

Accounts Payable Administration

• Process and verify a high volume of vendor invoices, ensuring accuracy and proper coding.

• Review invoices for completeness and obtain required approvalsin accordance withcompany policies.

• Reconcile accounts payable transactions and investigate discrepancies.

• Maintainaccuratevendor records, including tax documentation, payment terms, and contact information.

• Process vendor payments through checks and wire transfers according to established payment schedules.

• Respond to vendor inquiries and resolve invoice and payment issues in a professional andtimelymanner.

• Monitor outstanding payables andassistwith cash flow planning activities.

Financial Reporting & Compliance

• Support month-end and year-end closing activities.

• Prepare andmaintainaccounts payable reports and supporting documentation.

• Ensure compliance with company policies, accounting standards, and regulatory requirements.

• Support internal and external audit requests asrequired.

Collaboration & Continuous Improvement

• Work closely with Accounting,Purchasing, Operations, and other departments to resolve invoice discrepancies and improve processes.

• Identifyopportunities to improve efficiency and accuracy within accounts payable functions.

• Participate in special projects and other duties as assigned.

Qualifications

Education

• Associates degree in accounting, Finance, Business Administration, or a related fieldrequired.

• Bachelor's Degree preferred.

Experience

• Minimum of three (3) years of Accounts Payable experience.

• Experience in a manufacturing orproject-basedenvironmentrequired.

• Experience processing high volumes of invoices and vendor payments.

Knowledge, Skills & Abilities

• Strongproficiencywith Microsoft Office, particularly Excel.

• Experience with Microsoft Great Plains andor similar ERPsystemspreferred.

• Excellent attention to detail and accuracy.

• Strong organizational and time management skills.

• Effective problem-solving and analytical abilities.

• Strong verbal and written communication skills.

• Ability to prioritize multiple tasks and meet deadlines.

• Ability to work independently and collaboratively within a team environment.

Physical Requirements

• Primarily office-based work environment.

• Ability to sit for extended periods while working at a computer.

• Occasional standing and walking throughout the office.

• Ability to lift and carry up to 25 pounds occasionally.

• Ability to review financial documents and data on a computer screen for extended periods.

• Ability to communicate effectively with employees, vendors, and business partners in person, by phone, and electronically.

Equal Employment Opportunity

AdeptAg is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind. All employment decisions are made based on business needs, job requirements, and individual qualifications.

Accessibility Statement

AdeptAg is committed to providing accommodations throughout the recruitment and employment processin accordance withapplicable laws. If you require accommodation during any stage of the hiring process, please notify Human Resources.

This position is being advertised to fill an existing vacancy.

Artificial intelligence (AI) may be used to assist in the screening and assessment of applications during the recruitment process.