Billing Administrator

Billing Administrator

Location: Greater Sudbury, ON (On-site)

Employment Type: Full-Time, Permanent

About the Client:

Our client is a well-established and growing organization in the construction sector, with deep roots in the Greater Sudbury community and a strong reputation as a respected, long-standing local employer. As part of a diversified group of companies spanning multiple business units, they offer employees stability, variety, and meaningful opportunities for long-term growth. They pride themselves on a supportive, team-oriented culture and a commitment to doing quality work across everything they take on.

About the Opportunity:

Our client is seeking a detail-oriented and team-focused Billing Administrator to support their expanding operations. This is a key role responsible for ensuring accurate, timely invoicing across multiple business units, working closely with project, operations, and finance teams.

If you bring solid billing experience within the construction industry and thrive in a fast-paced, collaborative finance environment, we'd love to hear from you.

What You'll Do:

• Prepare and issue a range of customer invoices, including contract, progress, time-and-materials, and intercompany billing
• Track completed work to ensure all billable activity is captured, accurate, and invoiced on time
• Review contracts, purchase orders, work orders, and supporting documentation to confirm billing accuracy
• Monitor customer accounts and follow up proactively on outstanding receivables and collections
• Research and resolve billing discrepancies and respond to customer inquiries
• Reconcile customer accounts and maintain organized, accurate records
• Partner with operations, project, and finance team members to verify quantities, materials, and work completed
• Produce reporting related to accounts receivable, collections, invoicing, and project billing
• Support month-end and year-end close, and assist the finance team with related tasks as needed

What You Bring (Key Requirements):

• Experience in the construction industry is essential
• Hands-on experience with Jonas Construction Software is essential
• Strong Accounts Receivable and billing background — minimum 3 years in AR, billing, construction accounting, or a related role
• Experience with construction-style invoicing, including contract billing, progress billing, and time-and-materials billing
• QuickBooks experience strongly preferred
• Solid understanding of AR processes, collections, and project billing
• Proficiency with Microsoft Office, particularly Excel
• Excellent organization, attention to detail, and strong communication and problem-solving skills
• Self-motivated, dependable, and collaborative, able to juggle multiple priorities and meet deadlines

What's Offered:

• Competitive salary based on experience
• Company pension plan
• Comprehensive health and dental benefits
• Supportive, team-oriented culture
• Opportunities for professional growth within a diversified group of companies
• Stable, long-term employment with a respected Greater Sudbury employer