Human Resources Coordinator, Learning & OHS

Are you a changemaker? Come on INN!

Who Are We?
Were an amazing team, doing amazing things every day. Inn from the Cold is the largest organization in the Calgary region dedicated to supporting families experiencing a housing crisis.

At Inn from the Cold, we offer more than a job; we provide an opportunity to make a profound impact on the lives of families in need. Our values guide us compassion, accountability, respect, inclusivity, courage, and innovation. We are driven by our vision of a thriving community where every child and family has a safe and stable place to call home.

We prioritize people, recognizing the uniqueness and worth of everyone who walks through our doors. Our commitment to reconciliation and equity is not just a statement; it's a journey we're dedicated to, actively working alongside Indigenous peoples and marginalized communities to dismantle oppressive structures. As a trauma informed organization, we create a safe and supportive environment, promoting healing and resilience.

We are a multidisciplinary team united by a shared vision, mission and values. Collaboration is at the heart of our work, and we believe that diverse perspectives drive our success. It is this diversity and the respect and value we have for each other and our community that makes us stronger.

If this sounds like a place where you would want to work, please review the position below to see if theres a fit with your skills and experience.

What Are We Looking For?

• Position Title HR Coordinator, Learning & OHS
• Job Type Full Time
• Department Human Resources
• Reports to Senior Manager, Human Resources

Position Overview
The HR Coordinator, Learning & OHS plays a key role in supporting employee onboarding, organizational learning, health and safety administration, and HR documentation across the organization.
This role is responsible for coordinating and facilitating the organization's onboarding program, tracking and administering required training, supporting employee development initiatives, maintaining organizational documentation, and ensuring health and safety compliance requirements are met. The HR Coordinator works closely with the Senior Manager, Human Resources, and HR Advisor, to promote a culture of continuous learning, safety, accountability, and employee engagement.
The role also provides administrative support across HR programs and contributes to a positive employee experience throughout the employee lifecycle.

What Youll Do
1. Onboarding & Orientation

• Coordinate and facilitate the organization's onboarding program for new employees.
• Ensure completion of all onboarding requirements, including employment documentation, policy acknowledgements, mandatory training, background checks and orientation activities.
• Coordinate onboarding schedules with managers and departments.
• Facilitate new hire orientation sessions and organizational introductions.

2. Occupational Health & Safety Coordination

• Coordinate Joint Health & Safety Committee (JHSC) and OHS Committee meetings, including scheduling, agendas, minutes, and record management.
• Coordinate Occupational Health & Safety training requirements across the organization.
  
• Maintain records of safety certifications, mandatory safety training, and training completion.
  
• Support incident reporting documentation, tracking, and follow-up activities.

3. Compliance & Training Administration

• Track and monitor completion of mandatory organizational training requirements.
  
• Support organizational compliance with health and safety, legislative, accreditation, and internal training requirements.
  
• Maintain employee training documentation, onboarding, and compliance records to ensure accuracy and audit readiness.

4. Learning & Development Coordination

• Coordinate organizational training programs and learning initiatives.
  
• Support the development and continuous improvement of learning resources.

5. HR Administration, Documentation & Employee Support

• Support employee lifecycle administration including recruitment, onboarding, and employment changes, support with benefits enrollment and changes
  
• Maintain employee records and documentation within BambooHR.
  
• Maintain and update organizational charts to reflect approved position, reporting structure, and organizational changes.
• Coordinate updates to organizational charts and related documentation following new hires, promotions, transfers, restructures, and position changes.

6. Recruitment

• Assist the full recruitment lifecycle, including sourcing candidates, screening resumes, scheduling interviews, and coordinating hiring activities.
• Coordinate interview schedules between candidates and hiring managers, improving communication and candidate experience.
  
• Conducted initial candidate outreach and screening to assess qualifications, availability, and job fit.

This position description reflects the general duties of the position, but it is not intended to be a detailed description of all duties that may be inherent in the position. The HR Coordinator, Learning & OHS will be asked to perform other duties as required or assigned.

What You Bring to our Mission

• Diploma or degree in Human Resources, Adult Learning, Education, Occupational Health & Safety, Business Administration, or a related field.
  
• 13 years of experience in Human Resources, learning coordination, training administration, employee onboarding, or health and safety administration.
  
• Experience coordinating training programs, meetings, or organizational events.
  
• Experience using HRIS systems, preferably BambooHR.
  
• Strong organizational, administrative, and project coordination skills.
  
• Strong written and verbal communication skills.
  
• Knowledge of Alberta Occupational Health & Safety legislation is considered an asset.
  
• Experience facilitating group sessions, orientations, or presentations is considered an asset.
  
• Valid First Aid Certification is considered an asset.

What We Offer
We provide people with meaningful work and are committed to offering equitable benefits and total compensation to all staff, including:

• Competitive salary, where all employees are paid a living wage at minimum
  
• Focus on health and wellbeing, including access to employer paid extended health benefits, dental benefits, annual health spending account and employer matched RRSP contributions
  
• Commitment to your mental wellbeing with free and confidential support through the Employee & Family Assistance Program
  
• Work life balance, including paid vacation starting at three weeks, wellness days, and 12 paid statutory holidays
  
• Supportive and flexible work environment, with ongoing training and development opportunities
  
• Potlucks, celebrations, employee engagement initiatives and plenty of fun
  
• Strong commitment to advancing reconciliation, aligning with the calls to action of the Truth and Reconciliation Commission of Canada and the United Nations Declaration on the Rights of Indigenous Peoples
  
• Recognition that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person and harnesses the strength in diversity, creating a rich and inclusive workplace.

Our Commitment
Join us in a workplace where your actions contribute to breaking down barriers, fostering equity, and creating a truly inclusive and antiracist space. At Inn from the Cold, you're not just an employee but a crucial part of a community, making a difference in the lives of those who need it most.

Diversity, Equity and Inclusion: The INN is deeply committed to building a workplace where inclusion is valued and prioritized. We welcome and encourage applicants from diverse backgrounds and experiences. If you are passionate about our mission and can contribute to our team, we encourage you to apply, even if you don't meet every qualification listed. We value unique perspectives and are committed to building a team that represents a variety of talents and skills. We are proud to be an equal opportunity employer seeking to create a welcoming and diverse environment.

All qualified applicants will receive consideration for employment without regard to race, colour, religious beliefs, gender, gender identity or expression, family status, marital status, sexual orientation, place of origin, source of income, mental and physical disability, age or veteran status.

Join Our Team
We are excited to hear from you! We invite you to join our movement to end family homelessness in our city. If you are passionate about making a difference and meet the qualifications above, please submit your resume and cover letter by clicking Apply Now.

The successful candidate must satisfactorily complete a Police Information Check with Vulnerable Sector Search and a Child Intervention Record Check.

Application Deadline: Applications will be accepted until a successful candidate is found.

Inn from the Cold is committed to providing reasonable accommodations throughout the hiring process. To request an accommodation, please contact us at [email protected] before your interview.