HR & Office Administrator (People & Culture)

Job Title: HR & Office Administrator (People & Culture)

Location: Woodbridge, Ontario
Company: Supplynow Limited

About Supplynow

Supplynow Limited is a fast-growing provider of safety and industrial supplies across Ontario. We are building a high-performance, people-first organization driven by energy, accountability, and continuous improvement. Our mission is simple: deliver exceptional service while creating an environment where our team can grow, succeed, and take ownership.

Role Overview

We are seeking a highly organized, people-focused HR & Office Administrator to support the growth of our team and culture. This role is a hybrid of human resources, operations, and executive support, playing a critical role in recruiting top talent, strengthening company culture, and ensuring the CEO and leadership team operate efficiently.

This individual will act as the backbone of our people operations—driving recruitment, performance management, and cultural initiatives, while also ensuring all administrative functions are executed with precision.

Key Responsibilities

Recruitment & Talent Development

• Lead full-cycle recruitment including sourcing, screening, interviewing, and onboarding
• Build strong talent pipelines through relationship building, networking, and outreach
• Develop and implement talent development strategies to support internal growth
• Maintain and improve employer branding to attract high-quality candidates

People Management & Culture

• Drive continuous improvement of company culture and employee engagement
• Conduct monthly business reviews (MBRs) with staff to review performance, goals, and development
• Align employee goals with company KPIs and track performance progress
• Lead and coordinate performance reviews, feedback loops, and development plans
• Act as a trusted resource for employee relations and workplace support

Executive & Administrative Support

• Provide direct administrative support to the CEO, including:
• • Email management and prioritization
  • Expense tracking and reporting
  • Scheduling and coordination
• Manage and approve daily employee expense submissions
• Prepare internal reports, dashboards, and performance summaries
• Assist in building operational reporting frameworks across departments

Finance & Operational Administration

• Support payroll reconciliation and ensure accuracy of employee compensation records
• Assist with financial tracking related to employee expenses and departmental budgets
• Maintain organized records of HR documentation, policies, and compliance requirements

Qualifications

• 2–5+ years experience in HR, office administration, or a similar role
• Strong organizational and time management skills with attention to detail
• Proven ability to manage multiple priorities in a fast-paced environment
• Excellent interpersonal and communication skills
• Experience with recruitment, performance management, and employee engagement
• Proficiency in Microsoft Office / Google Workspace; HRIS or payroll systems an asset
• Self-motivated, proactive, and solutions-oriented mindset

What We're Looking For

• A people-first leader who is passionate about building strong teams
• Someone who thrives in a high-growth, entrepreneurial environment
• A professional who takes ownership and drives accountability across the organization
• A culture builder who can balance empathy with performance expectations

Why Join Supplynow

• Opportunity to play a key role in shaping the future of a growing company
• Direct exposure to leadership and strategic decision-making
• A fast-paced environment with real opportunities for career growth
• A team that values energy, initiative, and continuous improvement

Company DescriptionAt SupplyNow, we offer an exceptional opportunity for talented individuals to join our fast-growing safety supply company. As a dynamic and vibrant organization, we take pride in our young and energetic staff members who are passionate about making a difference. We are not just another company; we are a team dedicated to challenging the status quo and rising above tough competition. With our agility and ability to think quickly, we have the power to transform companies' safety programs and make a lasting, positive impact. If you are seeking a dynamic work environment that values innovation, growth, and the opportunity to create meaningful change, SupplyNow is the place for you. Join us in our mission to enhance safety standards and be part of a team that is reshaping the industry.Company DescriptionAt SupplyNow, we offer an exceptional opportunity for talented individuals to join our fast-growing safety supply company. As a dynamic and vibrant organization, we take pride in our young and energetic staff members who are passionate about making a difference. We are not just another company; we are a team dedicated to challenging the status quo and rising above tough competition. With our agility and ability to think quickly, we have the power to transform companies' safety programs and make a lasting, positive impact. If you are seeking a dynamic work environment that values innovation, growth, and the opportunity to create meaningful change, SupplyNow is the place for you. Join us in our mission to enhance safety standards and be part of a team that is reshaping the industry.