Executive Assistant

STRIVE Recruitment - 68 emplois

Vancouver, BC

Posté hier

Détails de l'emploi :

Temps plein

Niveau d`entrée

ABOUT US

STRIVE is a specialist recruitment firm offering proactive recruitment solutions in the areas of Accounting & Finance, Corporate Administration, Manufacturing Operations, and Technology. STRIVE supports various clients from small to medium-sized enterprises to Fortune 500 organizations for their permanent, contract, and temporary recruitment needs.

The Role

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to a senior executive and leadership team. This role serves as a key point of contact for internal and external stakeholders and is responsible for managing schedules, coordinating travel, facilitating communication, and ensuring day-to-day operations run smoothly. The ideal candidate is resourceful, adaptable, highly discreet, and thrives in a fast-paced environment where priorities can shift quickly.

Responsibilities

Manage complex calendars, appointments, meetings, and scheduling activities for senior leadership.
Coordinate and prioritize incoming communications, including emails, phone calls, and correspondence.
Arrange domestic and international travel, including flights, accommodations, transportation, itineraries, and travel budgets.
Prepare and process expense reports while ensuring compliance with company policies and procedures.
Support leadership through the preparation of presentations, reports, spreadsheets, and other business documentation.
Organize and coordinate meetings, including room bookings, catering, agenda preparation, presentation support, and meeting minutes.
Act as a professional liaison between leadership and internal/external stakeholders.
Welcome and assist visitors, clients, and business partners both in person and virtually.
Anticipate executive needs, manage competing priorities, and proactively resolve issues before they arise.
Maintain strict confidentiality when handling sensitive business information.
Support the development and improvement of internal administrative processes and workflows.
Provide broader administrative and operational support as required.

Requirements

Minimum 2 years of experience in an Executive Assistant, Senior Administrative Assistant, or similar support role.
Exceptional organizational, prioritization, and time management skills.
Strong written and verbal communication skills with the ability to interact professionally at all levels of an organization.
Proven ability to thrive in a fast-paced, evolving environment while managing multiple priorities.
Strong attention to detail and a proactive, solutions-oriented mindset.
Ability to build and maintain effective working relationships with a variety of stakeholders.
Experience supporting senior leaders or executives is considered an asset.
Advanced proficiency with Microsoft Office Suite, Google Workspace, and Adobe Acrobat.
Comfortable learning and utilizing new technologies, software platforms, and AI-powered tools.
Experience troubleshooting common technology, videoconferencing, and audio-visual systems issues.
Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Flexible, adaptable, and willing to provide additional support as business needs evolve.

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Foire aux questions

What is the location and employment type for this Executive Assistant role?

This is a full-time position located in Vancouver, BC.

What responsibilities does an Executive Assistant at STRIVE handle for senior leadership?

Responsibilities include managing complex calendars, coordinating travel, preparing presentations and reports, organizing meetings, handling communications, and acting as a liaison with internal and external stakeholders.

What experience is required for the Executive Assistant role?

A minimum of 2 years of experience in an Executive Assistant, Senior Administrative Assistant, or similar role is required.

What skills are important for this Executive Assistant position?

Strong organizational, prioritization, and time management skills; excellent written and verbal communication; ability to thrive in a fast-paced environment; and proficiency with Microsoft Office Suite, Google Workspace, and Adobe Acrobat.

Will the role involve travel planning and expense management?

Yes, you will arrange domestic and international travel, including itineraries and budgets, and prepare and process expense reports in line with company policies.

What about confidentiality and interactions with stakeholders?

The role requires maintaining strict confidentiality, acting as a professional liaison, and interacting with internal and external stakeholders at all levels.

Does the job description mention any specific tools or technologies I should be comfortable with?

The role requires comfort learning and utilizing new technologies and AI-powered tools, with advanced proficiency in Microsoft Office, Google Workspace, and Adobe Acrobat, plus experience troubleshooting videoconferencing and AV systems.