Office Administrator

About the Company

DSQ Plumbing & Environmental Ltd. is a full-service plumbing contractor specializing in residential, commercial, and industrial plumbing solutions. Our services range from new construction and renovations to service and maintenance, backflow prevention, and environmental systems. We are committed to delivering high-quality workmanship and reliable service to our clients across the region.

Position Summary

We are seeking a detail-oriented and organized Administrator with hands-on finance and bookkeeping experience to support our day-to-day operations. This role is central to managing accounts payable and receivable, reconciling supplier invoices, and ensuring the smooth financial administration of the business. The ideal candidate thrives in a fast-paced environment and brings 25 years of relevant experience in an administrative or bookkeeping capacity, ideally within the construction or trades industry.

Key Responsibilities

Accounts Payable & Receivable

Process, verify, and reconcile supplier invoices against purchase orders and delivery receipts, including managing high-volume accounts with key suppliers (e.g., Emco Corporation, The Ensuite)

Prepare and issue customer invoices, track outstanding balances, and follow up on overdue accounts to ensure timely collection

Perform regular statement reconciliations between internal records and supplier portals to identify and resolve discrepancies

Code and enter invoices accurately into the accounting system, ensuring proper allocation to jobs, cost centres, and GL accounts

Prepare cheque runs, EFT payments, and manage payment schedules to take advantage of early payment discounts where applicable

General Bookkeeping & Finance Support

Assist with monthly bank and credit card reconciliations

Maintain organized financial records, filing systems, and documentation for audit readiness

Assist with payroll preparation, time sheet verification, and benefits administration as needed

Office Administration

Serve as a primary point of contact for supplier and vendor inquiries related to account status and payments

Coordinate with project managers and field staff to obtain approvals and resolve billing questions

Manage office supplies, equipment, and general administrative tasks to support the team

Assist with preparation of reports, proposals, and correspondence as required

Maintain and update company databases, contact lists, and digital filing systems

Qualifications & Requirements

25 years of experience in an administrative, bookkeeping, or accounts payable/receivable role

Post-secondary education in accounting, business administration, or a related field (diploma or degree preferred)

Proficiency in accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Office Suite, particularly Excel

Quotes and invoicing are managed through Jobber; experience with Jobber is a strong asset

Solid understanding of basic accounting principles, invoice processing, and financial reconciliation

Experience working in the construction, plumbing, or trades industry is a strong asset

Excellent attention to detail and accuracy in data entry and financial record-keeping

Strong organizational and time management skills with the ability to prioritize competing deadlines

Effective communication skills, both written and verbal

What We Offer

Competitive salary commensurate with experience

Benefits package including health, dental, and vision coverage

A supportive, team-oriented work environment

Opportunities for professional development and growth within the company

Stable, full-time employment with an established and growing plumbing contractor

How to Apply

Interested candidates are invited to submit their resume and a brief cover letter outlining their

relevant experience. We thank all applicants for their interest; however, only those selected for

an interview will be contacted.