Conference Producer (Contract)

Conference Producer Speaker & Content (Contract)

Join an award-winning international B2B media company with a portfolio of large-scale business events, ambitious growth plans, and the opportunity to play a key role in shaping high-impact conference content.

At Key Media, youll drive the speaker acquisition and content delivery for HRFest Canada, securing senior-level speakers and working closely with sponsors to bring compelling, commercially aligned content to life.

Were a thriving global media business with teams in Australia, Canada, the US, the UK, New Zealand, Asia, and Europe. Based in Toronto with hybrid flexibility, youll collaborate with colleagues worldwide and play a central role in delivering one of our flagship North American events.

About the Opportunity

This is a fast-paced, hands-on contract role (45 months) ideal for an experienced conference producer, event content specialist, or freelance event professional.

Youll take ownership of speaker acquisition and agenda deliveryworking across content, sales, and marketing to build a high-quality, commercially successful conference programme.

Youll have the autonomy to:

• Own and deliver the speaker strategy for a large-scale, 2-day B2B event
• Secure ~150 speakers aligned to key agenda themes
• Manage sponsored speaking opportunities in collaboration with the sales team
• Shape agenda development through speaker insights and market research
• Act as the primary point of contact for all confirmed speakers

What Youll Be Doing

• Identifying, researching, and prioritizing target speakers aligned to event themes and audience needs
• Proactively reaching out via email, LinkedIn, and calls to secure senior-level speakers
• Pitching speaking opportunities and running calls with C-suite and industry leaders
• Managing the full speaker pipeline using CRM tools (e.g., Salesloft)
• Working closely with the sales team to place sponsor speakers within the agenda
• Advising sponsors on content fit and managing sponsored speaking slots
• Tracking content inventory and available speaking opportunities
• Collaborating with marketing to deliver accurate and engaging event content:
  • Collecting speaker headshots and bios
  • Ensuring the website agenda is up to date
  • Supporting email campaigns (EDMs) and content reviews
• Securing media and association partnerships
• Running pre-event briefing calls with speakers
• Acting as the main point of contact for speakers from confirmation through to the event

Why Join Us?

• Work on a flagship, high-profile event (HRFest Canada, November 1011)
• Hybrid flexibility with access to our Toronto office
• Opportunity to collaborate with global teams across multiple regions
• High-impact role with visibility across content, sales, and marketing
• Fast-paced, dynamic environment where youll take full ownership of your work
• Ideal contract for experienced freelancers looking to deliver a major event

What Were Looking For

Experience:

• Proven experience in conference production, event content, or speaker acquisition
• Freelance or contract experience in B2B events is highly desirable

Communication:

• Strong written and verbal communication skills
• Confident engaging and pitching to senior stakeholders, including C-suite

Content & Research Skills:

• Proactive researcher with the ability to identify high-value speakers
• Strong understanding of agenda-building and audience relevance

Stakeholder Management:

• Comfortable working cross-functionally with sales and marketing teams
• Experience managing sponsors and aligning commercial and content needs

Execution & Mindset:

• Highly organized with strong attention to detail
• Resilient and adaptable in a fast-changing event environment
• Self-starter who can take ownership and deliver at pace

About Key Media & Our Culture

Key Media is a global B2B media company with leading brands across insurance, finance, legal, HR, and more. We create award-winning content and events that connect business leaders with the insights, connections, and recognition they need to thrive.

People stay at Key Media for one key reason: the culture. Were collaborative, energetic, and supportive. We give people real ownership, value initiative, and provide opportunities to make a genuine impact.

Youll be joining a team thats passionate about delivering standout events and creating meaningful industry connections.

If youre an experienced conference producer or event content specialist ready to take ownership of speaker strategy and deliver a flagship eventwed love to hear from you.

Learn more about life at Key Media here: Life at Key Media on Vimeo

This posting is for an existing vacancy we are actively recruiting to fill. We may use AIassisted tools for interview notetaking, but all decisions about candidate progression and hiring are made by people. Key Media is committed to employment equity and an inclusive, accessible recruitment process; we welcome applications from all qualified candidates and provide accommodations on request [email protected], and candidates who interview for this role will receive an update on their application status within 45 days of their last interview.