Administrative Coordinator

All-Fab Building Components LP - 16 emplois

Winnipeg, MB

Posté aujourd'hui

Détails de l'emploi :

Temps plein

Gestion

Do you take pride in your exceptional organizational skills? Do you thrive in a fast-paced environment, and have a friendly and welcoming personality?

If this sounds like you…. We're Hiring!

Olympic Homes is currently seeking a new member to join our dynamic team as an Office Administrator.

The PositionReporting to the Operations Manager, this position is the heart of the organization. From logistics to order processing and data entry with a focus on customer service this position has reach throughout the organization. Responsible for creating and maintaining a variety of spreadsheets.

Duties

Assist the team with quotes, orders, purchase orders and client follow up
Process and receive invoices for payment
Manage a shared Outlook Inbox for internal and external customer communications, adhering to quick turnaround response times.
Assist with the completion of a full sales cycle from receiving to invoicing stages within the BisTrack system.
Electronic scanning of documents.
Ability to communicate both written and verbally in a professional and effective manner.
Strong organizational skills to manage multiple projects.
Effective time management skills to ensure deadlines are met.
Monitor and maintain office supplies inventory.
Detail oriented
Maintain a positive relationship with all staff and sub trades using good communication skills

Qualifications

Computer skills including Microsoft Office, excel, teams etc.
Effective communication and customer service excellence
Able to work alone, as well with others in group settings
Continuous Improvement Mindset
Proactive and self-motivated
1-2 years of general office experience
High School Diploma
Post-secondary is an asset, but not required
Previous experience using project management software an asset
Previous exposure to Bistrack an asset
Training Provided

We value our employees and as part of our comprehensive compensation plan, we offer a competitive salary, benefit package, and room for growth within the company.

Please note: As our Administrative Coordinator, you will create a warm and inviting atmosphere for clients from the moment they enter our space. With customer experience at the forefront of everything we do, you will play an integral role in setting the tone for every interaction. This dynamic position supports a wide range of functions across the organization, including logistics, order processing, data entry, and customer service. We are looking for someone who enjoys wearing many hats, embracing new challenges, and contributing to the smooth day-to-day operation of our business. In addition, you will be responsible for creating, maintaining, and managing a variety of spreadsheets to support accurate record-keeping, reporting, and operational efficiency.

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Foire aux questions

Where is this Administrative Coordinator role located?

This position is based in Winnipeg, MB.

What type of employment is this job?

This is a full-time position.

What are the main responsibilities of the Administrative Coordinator at Olympic Homes?

Responsibilities include assisting with quotes, orders, purchase orders and client follow-up, processing invoices, managing a shared Outlook Inbox, assisting with the full sales cycle in BisTrack, electronic scanning of documents, and maintaining spreadsheets for reporting and record-keeping.

What software or systems should I be familiar with for this role?

Computer skills include Microsoft Office, Excel, Teams, and experience with BisTrack or project management software is noted as an asset.

What qualifications or experience are required?

The role requires 1–2 years of general office experience, a High School Diploma (post-secondary is an asset), strong communication and customer service, and a proactive, self-motivated, continuous improvement mindset.

What about the work environment and growth opportunities?

The description notes a competitive salary and benefits with room for growth within the company, and the role supports a wide range of functions across the organization.

What is the emphasis of the role in terms of customer interaction?

The role creates a warm, inviting atmosphere for clients from entry, with customer experience at the forefront of every interaction and quick turnaround communications.