Recruitment Coordinator

Recruitment Coordinator

About View Dental

View Dental is a growing, modern dental organization with clinics in Toronto and California. We are committed to fostering a professional, people-first workplace that emphasizes accountability, collaboration, and continuous improvement.

Position Overview

We are seeking a highly organized and proactive Recruitment Coordinator to support our growing talent acquisition efforts. This role is responsible for coordinating the end-to-end recruitment and onboarding process, ensuring an exceptional candidate and new hire experience, and supporting hiring managers throughout the hiring cycle.

The ideal candidate is detail-oriented, thrives in a fast-paced environment, and is comfortable managing multiple priorities across different personalities and clinic locations. This role serves as a key liaison between candidates, hiring managers, and the Human Resources team, with opportunities to expand into broader HR functions such as employee relations, payroll support, and health & safety coordination.

Key Responsibilities

Recruitment Coordination (Full Cycle)

• Coordinate full-cycle recruitment activities across multiple dental clinics and corporate departments
• Post and manage job advertisements across various recruitment platforms
• Source candidates through job boards, professional networks, referrals, and recruitment databases
• Review and screen resumes against position requirements
• Conduct initial candidate outreach and pre-screening conversations
• Schedule interviews and coordinate calendars between candidates and hiring managers
• Maintain consistent communication with candidates throughout the recruitment process
• Track candidate progress within the Applicant Tracking System (ATS)
• Prepare employment offers and draft employment contracts
• Conduct reference checks and coordinate background screening processes
• Ensure a positive, professional candidate experience at all stages of recruitment

Onboarding & Offboarding (Full Cycle)

• Coordinate full onboarding process for new hires, including documentation and orientation scheduling
• Prepare onboarding packages, employment agreements, and compliance documentation
• Ensure completion of all pre-employment requirements prior to start dates
• Support system setup and new hire integration across departments and clinics
• Coordinate offboarding processes, including resignation processing, termination documentation, and exit checklists
• Conduct or coordinate exit interviews where applicable
• Maintain accurate and up-to-date employee records throughout employment lifecycle

Talent Acquisition & HR Support

• Partner with hiring managers to understand staffing needs and position requirements
• Assist with recruitment marketing initiatives and employer branding efforts
• Monitor recruitment metrics and prepare hiring reports
• Support workforce planning and recruitment forecasting activities
• Maintain talent pipelines for current and future hiring needs
• Participate in recruitment events, job fairs, and networking initiatives as required
• Provide support across multiple personality types and stakeholder groups in a professional and adaptable manner

Broader HR Exposure (Development Opportunity)

• Support employee relations processes as needed
• Assist with payroll-related documentation and coordination
• Support health & safety administrative requirements and compliance tracking
• Contribute to HR process improvements and policy updates
• Gain exposure to multi-functional HR operations within a growing organization

Administrative Support

• Manage recruitment and HR calendars, interviews, and logistics
• Maintain organized digital HR and recruitment files
• Support internal communications regarding hiring initiatives
• Assist with continuous improvement of recruitment and onboarding processes
• Perform additional administrative duties as assigned

Qualifications

• Minimum 2 years of recruitment, talent acquisition, HR coordination, or administrative experience
• Experience supporting or managing full-cycle recruitment processes
• Experience with onboarding, contracts, reference checks, and/or background screening considered a strong asset
• Strong organizational and time management skills with ability to manage multiple priorities
• Excellent interpersonal, written, and verbal communication skills
• High attention to detail and accuracy
• Experience using Applicant Tracking Systems (ATS) and HRIS platforms is preferred
• Proficiency with Microsoft Office and Google Workspace
• Ability to work with multiple personalities and adapt communication style accordingly
• Strong problem-solving skills and ability to work independently in a fast-paced environment

Preferred Qualifications

• Diploma or degree in Human Resources, Business Administration, or a related field
• CHRP designation (completed or in progress) is considered an asset
• Experience in healthcare, dental, or multi-location organizations is an asset
• Exposure to employee relations, payroll, or health & safety processes is an asset

Compensation & Benefits

• Competitive salary
• Complimentary dental care
• Professional development and growth opportunities
• Opportunity to expand into broader HR functions
• Supportive and collaborative team environment

Equal Opportunity & Accommodation Statement

View Dental Canada is an Equal Employment Opportunity employer. This commitment applies to all candidates and employees regardless of race, ethnicity, citizenship, creed, place of origin, religion, sex, gender identity, gender expression, sexual orientation, family status, marital status, disability, age, and any other protected characteristic.

Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our Human Resources Team.

Please note that AI-assisted tools may be used to support resume screening and candidate evaluation as part of our recruitment process, in accordance with applicable Ontario legislation.