YDI Contracts Officer/Youth Administrative Support

POSITION DESCRIPTION

Position Title: YDI Contracts Officer/Youth Administrative Support
Salary: $35,000.00 - $40,000.00 annually
Term: 18 month contract position covering a maternity leave.
Location: NCNS Head Office - 129 Truro Heights Road, Truro, NS
Position Reports to: Social Youth & YDI Coordinator

Position Overview

Under the direction of and reporting to the Social Youth & YDI Coordinator, the YDI Contracts
Officer/Youth Administrative Support is responsible for clerical, financial, and administrative
services to the Youth Development Initiative.

Essential Functions and Duties

Coordinate meeting facilities, catering services, and accommodations for Indigenous Youth
Community Grants Committee participants, when required.
o Indigenous Youth Community Grants Committee meetings should occur once a month.
o Communicate meeting agendas and travel itineraries to participants.
o Process travel claims and other payables for participants.

• Process travel claims for workshops/meetings and ensure details are submitted to finance.
• Draft grant agreements and reports for the Indigenous Youth Community Grants program.
• Ensure that Indigenous Youth Community Grants funds are distributed to trustees, as per
  policy.
• General support and administrative services for the Youth Development Initiative program.
• Coordinate and take lead of planning Youth Camps.
• Assist with collecting data required to complete quarterly and annual reports for the
  Department of Community Services.
• Work to receive appropriate management level approvals for payments and agreements.
• Preparation of purchase orders and visa reconciliation.
• Facilitate payment of invoices by reminding and contacting clients, contractors, vendors,
  etc., with outstanding accounts.
• Assist the Youth Development Initiative with quarterly and year end reporting (as required).
• Assist the Social Youth & YDI Coordinator with preparing and providing budget updates at
  management meetings for review and verification.
• Keep up to date files and confidentiality agreements.
• Continually seek education and training to remain culturally responsible and sensitive to the
  needs of client(s).
• Develop and implement self-care plan and fiscal work plan.
• Any other related duties as required to enhance the Youth Development Initiative's
  operational and/or program needs, as requested by the Social Youth & YDI Coordinator.