Purchasing Assistant

We are seeking a proactive and detail-oriented Purchasing Assistant to join our growing procurement team. Working closely with a team of five experienced Buyers, this role provides essential administrative and data entry support to ensure smooth purchasing operations.

This position is an excellent entry-level opportunity for someone looking to build a career in procurement, buying, or logistics, offering hands-on exposure to purchasing systems, processes, and high-volume workflows.

• Data Entry & Order Processing
• Accurately process high volumes of purchasing and order data using Microsoft Word and Excel.
• Email & Communication Management
• Manage a high-volume inbox (approximately 50–60 emails per day) and handle occasional inbound phone calls.
• System & Data Maintenance
• Enter, update, and track purchasing information within the AS400 ERP system.
• Administrative & Team Support
• Provide day-to-day administrative support to the purchasing team, ensuring accuracy, organization, and timely completion of tasks.
• Workflow & Priority Management
• Effectively prioritize multiple tasks in a fast-paced environment to meet daily deadlines.

• Purchasing or procurement support
• Data entry and order processing
• Administrative support
• Microsoft Office (Word, Excel)
• Strong attention to detail and accuracy

• Purchasing
• Data Entry
• Administrative Support
• Microsoft Office
• Microsoft Excel
• Microsoft Word

• Experience in logistics or transportation environments
• Experience managing high-volume email correspondence
• Ability to perform basic calculations related to truckloads or shipments
• Inventory control experience
• Experience creating and managing purchase orders (POs)

• High level of patience and resilience (this role involves correcting errors from multiple teams)
• Strong attention to detail
• Ability to multitask and manage competing priorities
• Comfortable working in fast-paced, high-pressure environments
• Experience with AS400 ERP systems is an asset

Job Type & Location

This is a Permanent position based out of Calgary, AB.

The pay range for this position is $55000.00 - $60000.00/yr.

This is a fully onsite position in Calgary,AB.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco: Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA): Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.