Contract Administrator

Location: Toronto / GTA or Various Locations Across Ontario

Work Model: Site-based / Hybrid depending on project

Employment Type: Full-time

About the Role

Our established client is seeking an experienced Contract Administrator to support major MTO highway and transportation infrastructure projects across Ontario.

This role is responsible for overseeing contract administration, ensuring compliance with MTO standards, and supporting successful delivery of complex transportation infrastructure projects.

You will act as the primary liaison between the owner, contractor, and project team throughout construction.

Key Responsibilities

Contract Administration & Project Oversight

• Act as the Contract Administrator for MTO highway and transportation projects.
• Administer construction contracts in accordance with:
• MTO standards and specifications
• OPSS / OPSD requirements
• Contract documents and drawings
• Ensure projects are delivered in accordance with scope, schedule, and budget.

Site Coordination & Stakeholder Management

• Serve as the primary point of contact between:
• Client (MTO / municipalities)
• Contractors and subcontractors
• Design and inspection teams
• Chair and lead site meetings and progress meetings.
• Coordinate responses to contractor RFIs and technical queries.

Change Management & Commercial Oversight

• Review and negotiate:
• Change orders
• Claims and disputes
• Extensions of time
• Monitor project costs and assist with budget tracking.
• Review contractor payment applications and recommend payments.

Documentation & Reporting

• Maintain contract records and project documentation.
• Prepare monthly progress reports and executive summaries.
• Ensure compliance with project governance and audit requirements.

Leadership & Mentorship

• Provide guidance to inspection teams and junior staff.
• Support continuous improvement and best practices in contract administration.
• Assist with proposal development and business development as required.

Qualifications

Required

• Degree or diploma in Civil Engineering or related discipline.
• 10–20+ years experience in contract administration for transportation infrastructure projects.
• Extensive experience with MTO contracts, OPSS, OPSD, and Ontario construction standards.
• Strong knowledge of construction contract law and dispute resolution.
• Excellent stakeholder management and communication skills.

Preferred / Assets

• P.Eng. designation in Ontario.
• CET designation (OACETT).
• Experience on major highway reconstruction or bridge projects.
• Experience managing large multidisciplinary project teams.

Why Join

• Long-term pipeline of major Ontario infrastructure projects
• Competitive compensation + overtime opportunities
• Leadership role with strong career growth potential
• Opportunity to work on high-profile transportation projects across the province