Pre- Practicum Services Associate

About WCC

Western Community College is a privately held provider of post-secondary education in British Columbia, offering a Bachelor of Hospitality Management degree program and more than 60 career training diploma and certificate programs in the fields of business, accounting, healthcare, education, hospitality, information technology, legal studies, and warehousing, using industry-based market-driven curriculums. We provide a dynamic, collaborative, and engaging learning environment to our students with a very high standard of community-driven post-secondary education

We value diversity, equity, and inclusion. Our college does not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or marital status. We are committed to be an equal- employer and to creating a diverse environment where employees are involved and respected. All qualified applicants will receive the same consideration for employment.

Job Title: Pre- Practicum Services Associate

Purpose

The Pre-Practicum Services Associate plays a key role in preparing students for their practicum by ensuring they meet all program-specific eligibility requirements. The position supports students throughout the pre-practicum process by verifying documentation,monitoringcompliance, communicating important deadlines, and coordinating with internal departments. The associate helpsmaintainaccuraterecords and ensures students are fully prepared to transition into their practicum placementsin accordance withinstitutional and regulatory requirements.

Responsibilities

• Maintain and updatepre-practicum eligibility listsfor students across applicable programs.

• Verify completion ofacademic prerequisites, including required courses andminimumgrade requirements.

• Ensure thesubmission and verification of required documentation, such as medical forms, criminal record checks, and other compliance documents.

• Track and monitorstudent compliancewith practicum requirements and report outstanding or incomplete items.

• Communicatedeadlines, requirements, and updatesrelated to practicum preparation to studentsin a timely manner.

• Coordinate withacademic departments and practicum coordinatorsto support student readiness for placements.

• Monitor and confirmorientation ofattendance and completion of required theory courses prior to practicum placement.

• Reviewstudent status documentation, including study permits, co-op work permits, and other immigration-related requirements when applicable.

• Verify completion of required certifications and training such asNVCI, POPARD, Mandt, and WHMIS.

• ConductBHM program Co-op work permit reviewsto ensure students meet eligibility criteria.

• Collaborate with theAdmissions teamto provide pre-enrollment awarenessregardingpracticum requirements.

• Manage and respond tocommon departmental email inboxes, ensuringtimelyresponses to student inquiries.

• Maintain organized andaccuratestudent records and documentationrelated to pre-practicum compliance.

• Otherduties assigned by the management.

Requirements

To be successfulin thisrole, candidates need todemonstratethe following competencies/skills:

• Excellent organizational and time-management skills with the ability to multitask effectively.

• Strong written and verbal communication skills, with attention to detail.

• Proficiencyin using Microsoft Office and technology.

• Professionalism and abilityin handlingconfidential information.

• Flexibility and adaptability to meet changing demands and priorities. Ability toanticipateneeds, prioritizetasksand meet deadlines.

• Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment.

Education and Experience

• Business diploma or equivalent

• Two to three years of experience in an office environment