Junior HR Office Admin

Date posted: March 8, 2026

Pay: CA$60,000.00 per year

Job description:

Junior HR & Office Administrative Clerk

Hamilton / Burlington, Ontario

Full-Time | Monday to Friday | In Office

Our client, a well-respected and established law firm serving the Hamilton–Burlington region, is seeking a Junior HR & Office Administrative Clerk to support the day-to-day operations of a busy and professional office.

This role will assist the Office Manager, General Manager, Accounting/Finance team, and legal staff with a variety of administrative, HR, and clerical responsibilities. The successful candidate will play an important role in ensuring the office operates efficiently while gaining valuable exposure to HR administration, legal operations, and office management.

This is a fantastic opportunity to contribute to a forward-thinking law firm while building valuable administrative and HR experience. The successful candidate will benefit from mentorship from experienced leadership and develop the skills and support needed to take their career to the next level.

Key Responsibilities

Office Administration & Operations

• Assist with the day-to-day operations of the office to ensure smooth workflow
• Provide administrative support to the Office Manager, General Manager, and Executive Management Team
• Collaborate with senior clerks, administrative staff, and legal teams to support office operations
• Support various day-to-day office matters and administrative initiatives
• Manage incoming and outgoing mail, packages, and office correspondence
• Maintain organized physical and digital filing systems

Reception & Front Desk Support

• Greet clients, visitors, and guests in a professional manner and direct them appropriately
• Answer and direct phone calls and respond to general inquiries
• Provide reception backup and assist with front desk coverage during breaks, absences, or busy periods
• Maintain a welcoming and professional front office environment

HR & Administrative Support

• Respond to general HR-related inquiries from staff
• Assist with onboarding documentation and employee records
• Maintain HR files and documentation with strict confidentiality
• Assist with the development, documentation, and updating of internal policies and procedures

Document & Clerical Support

• Perform document binding, copying, scanning, and preparation of legal documents
• Assist staff with document preparation for client meetings, filings, or internal use
• Provide general clerical support including data entry, scheduling, and document preparation

Accounting & Finance Support

• Provide basic administrative support to the Accounting and Finance team
• Assist with preparing deposit slips, organizing financial documents, and processing basic payments
• Assist with petty cash tracking and financial filing systems

Office Supplies & Equipment

• Manage office supply orders and maintain inventory levels
• Ensure office equipment such as printers and copiers are operational and coordinate service when needed

Events & Office Initiatives

• Assist with planning and coordinating internal meetings, office events, and staff initiatives
• Support event logistics including room setup, scheduling, and catering coordination

Qualifications

• Previous administrative or clerical experience preferred
• Experience working in a law firm or legal environment is considered an asset
• Post-secondary education in Human Resources, Business Administration, or a related field is an asset
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism and ability to handle confidential information with discretion
• Proficiency in Microsoft Office (Word, Excel, Outlook) and office equipment
• Valid driver's license and reliable vehicle required as occasional travel between Hamilton and Burlington offices may be required

Compensation & Benefits

• Competitive salary
• Comprehensive benefits package including health, dental, and vision coverage
• RRSP matching program
• Paid time off (PTO)
• Employee wellness initiatives
• Mentorship and professional development opportunities

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

Work Location: In person