Executive Assistant

Join a Team That Works Hard, Moves Fast & Has Fun Doing It

Were looking for an organized, proactive, and high-energy Executive Assistant to support our CEO and COO and help keep our fast-moving organization running smoothly.

This role is more than calendar management and scheduling. Instead, its about being a trusted partner to leadership, helping manage priorities, creating structure in a busy environment, and keeping day-to-day operations on track.

Youll be working closely with executives, leaders, clients, and teams across the organization, playing a key role in helping the business operate efficiently and effectively.

Were a team that takes pride in what we do, works hard, collaborates closely, and genuinely enjoys working together. If you thrive in a fast-paced environment, enjoy solving problems, and like being the person people can count on, youll fit right in.

What Youll Be Doing

Executive & Administrative Support

• Provide day-to-day support to the CEO and COO, including calendar management, meeting coordination, and travel arrangements
• Anticipate needs, manage competing priorities, and help keep executive operations running smoothly
• Prepare agendas, presentations, briefing materials, and follow-up documentation
• Handle confidential and sensitive information with professionalism and discretion
• Act as a key point of contact between executives and internal/external stakeholders
  

Calendar, Meetings & Travel

• Manage complex calendars across multiple stakeholders and time zones
• Coordinate meetings, leadership sessions, and company events
• Track meeting action items and follow through on deliverables
• Arrange domestic and international travel, accommodations, itineraries, and expense documentation
• Ensure executives are organized and prepared for meetings and commitments

Communication & Coordination

• Draft and manage executive communications and correspondence
• Screen and prioritize incoming requests and communications
• Liaise with senior leaders, department heads, vendors, and external partners
• Help maintain strong communication flow across teams and leadership

Operational & Project Support

• Assist with special projects and strategic initiatives
• Coordinate timelines, meetings, and deliverables across departments
• Support research, reporting, and presentation preparation
• Help improve processes and keep projects moving forward efficiently

Internal Coordination

• Support leadership meetings, executive planning sessions, and board preparation
• Maintain organized digital and physical executive records
• Assist with onboarding and offboarding coordination for leadership roles
• Ensure executive processes align with company standards and policies

What You Bring

Qualifications

• Post-secondary education in Business Administration, Office Administration, or a related field
• Experience supporting senior leaders in an Executive Assistant or senior administrative role
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• High attention to detail and ability to stay organized in a fast-paced environment
• Strong proficiency with Microsoft Office Suite and collaboration tools
• Ability to work independently, prioritize effectively, and adapt quickly

Bonus Points If You Have

• Experience supporting C-suite executives
• Exposure to board-level support or executive reporting
• Experience in construction, operations, professional services, or growth-focused organizations
• Familiarity with project management tools and executive operations

What Makes You a Great Fit

Youre someone who:

• Stays calm under pressure and keeps things organized
• Thinks ahead and solves problems proactively
• Takes ownership and follows through
• Communicates confidently and professionally
• Brings positive energy to the team
• Enjoys working in a collaborative, fast-paced environment
• Can balance professionalism with personality

Why Join Us?

• Work closely with executive leadership and gain valuable exposure to business operations
• Be part of a collaborative, hardworking, and supportive team
• Join a company that values initiative, accountability, and growth
• Work in an environment where people genuinely enjoy what they do and who they work with

Working Conditions

• Primarily office-based with regular interaction with leadership and internal teams
• Standard office hours with flexibility required to support executive schedules
• Extended periods of computer and desk work
• Occasional lifting of files or materials up to 20 lbs

Health & Safety

We are committed to maintaining a safe and healthy workplace. Employees are expected to follow company safety policies, report hazards promptly, and participate in ongoing safety initiatives and training.

Please note: Responsibilities may evolve over time based on business needs and organizational growth.