Quotations Specialist

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

This position works directly with the technicians, outside sales team, national accounts department and customers. As a part of the service department, you will work with this group to generate quotations and estimates based upon information received. The Quotations Specialist remains involved in a job to help maintain the profit margin and to handle any changes in the original estimates while maintaining the highest level of customer satisfaction and balancing financial goals consistent with the needs of both the corporation and the customer. They will gather information, format each submission according to company/customer guidelines, and assist in pursuing, tracking and forecasting opportunities.

Key Responsibilities:

• Respond to demand requests and recommendations via XOi, email, and phone.
• Maintain supplier and vendor relationships to monitor pricing and negotiate rates.
• Support opportunity management, administration, tracking, and forecasting.
• Prepare and distribute detailed, contract‑compliant quotations and follow up as needed.
• Upload or submit quotations through required portals or channels.
• Generate and prepare work orders upon customer approval and coordinate with technicians and service coordinators.
• Track and maintain records of all quotations (approved, pending, rejected).
• Collaborate closely with service technicians and internal teams to meet customer commitments.
• Provide backup support for departmental routines and facilitate communication across teams and subcontractors.
• Assist reconcilers and billing to ensure work aligns with quoted scope and profit expectations.
• Support business development, contracts, and identification of new business opportunities.
• Recommend and implement process improvements.
• Review products, services, and business ideas; develop strategies to influence stakeholder action.
• Prioritize tasks, revise submissions based on feedback, and complete contract templates when required.

Qualifications:

• 2+ years experience in a similar role with strong industry experience
• Experience with RFP/RFQ processes, an asset
• Strong knowledge of Microsoft Office applications, particularly MS Excel and PowerPoint
• Excellent verbal and written communication skills in English.
• Ability to communicate effectively across all levels of the organization.
• Demonstrates a high degree of creativity, autonomy, flexibility, and attention to detail.
• Able to work under pressure and adjust quickly to changing priorities.
• Industry experience in technical trades, an asset.

The salary range is $50,000.00 - $90,000.00 per year. Actual salaries will vary based on factors such as education, experience, knowledge, skills, and abilities, as well as alignment with market data. The base salary is just one component of Ainsworth's total compensation package, which also includes additional rewards and benefits such as short-term incentives and health insurance, among others.

This posting is for an active and current vacancy; interested applicants are encouraged to apply as soon as possible.

Why work at GDI Ainsworth?

GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:

Benefits: Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation

Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives

Flexibility: Hybrid working models, where applicable

Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.