Powell Contracting has been serving Ontario since 1967 and is a recognized leader in the supply and installation of temporary concrete barriers, noise barriers, crash cushions, guide rails, ground mount signs, overhead signs, and sign structures. With over 50 years of expertise, we deliver integrated solutions and streamlined project delivery strategies that improve timelines, increase efficiency, and enhance capabilities for projects ranging from highways and transit systems to airports and municipal contracts.
JOB SUMMARY
Reporting to the Manager, Special Projects, the Contracts and Estimating Administrator will act as the central hub between our Contracts, Estimating, Accounting, and Operations teams—coordinating schedules, managing project documentation, supporting estimating processes, and ensuring our customers and partners get a seamless, high-quality experience from day one.
RESPONSIBILITIES

• Maintain and update data systems with new inquiries, new awards and completed work.
• Prepare monthly forecasting based on awarded projects.
• Act as the liaison between clients, subcontractors, and internal teams for project-related matters.
• Support the estimating team with data entry and reporting.
• Collect and review purchase orders for monthly billing.
• Work with Accounting to ensure proper billing schedules are followed.
• Collect and verify billing invoices to keep financials accurate and up to date.
• Assist with credit card transactions, credit applications, and project startup documents.
• Meet weekly with the Contracts team to prepare and review client contracts, purchase orders and change orders.
• Track contract milestones, key dates, and deliverables to ensure compliance.
• Generate reports for internal use on a monthly basis.
• Perform administrative and clerical tasks as required.
• Other duties as assigned

QUALIFICATIONS

• Post-secondary education in construction management, business administration, or related field preferred.
• 1+ years of experience in administration, project coordination, contract support, or estimating
• Highly organized, detail-oriented, and thrive on managing multiple priorities.
• Strong ability to work and collaborate with cross functional teams with direct communication with clients.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Familiarity with construction processes, terminology, and document control standards preferred.

We are a global leader in road safety infrastructure, built on the strength of a diverse group of successful business units all working toward one common goal: keeping road users safe. Our true strength comes not only from our operations, but from our people.
We believe diversity drives innovation, and that the most meaningful progress happens when every voice is heard. Each person brings a unique perspective, and we are committed to ensuring those perspectives are seen, acknowledged, and supported. We strive to create an inclusive, equitable, and authentic workplace where everyone feels empowered to contribute.
If you are passionate about this role but do not meet every qualification listed in the job description, we encourage you to apply. You may be exactly the right person for this opportunity, or for another in the future.
We are committed to meeting the accessibility needs of persons with disabilities in a timely and effective manner, in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the Ontario Human Rights Code, and all other applicable legislation. Our goal is to foster an inclusive organizational culture.
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