Mechanical Project Coordinator (Intermediate / Senior)

Company Profile

Division 15 Mechanical Ltd. is an award-winning mechanical Contractor providing design-build, design-assist and construction services for Mechanical and District Energy Systems throughout British Columbia. Division 15 utilizes Building Information Modelling (BIM) and pre-fabrication in a number of sectors, including commercial, education, civic and healthcare, and strives to stay on top of the latest trends in the construction industry. This progressive approach combined with our wealth of construction experience equips us with the necessary tools to confidently manage any project. Division 15 Mechanical operates according to the following core values:

Perks & Benefits:

• A comprehensive benefits package including an RRSP/Deferred Profit-Sharing Plan.
• A positive work environment that recognizes dedicated team players
• Continued professional development at all levels
• Annual Bonuses
• Referral bonus

Job Overview:

The Project Coordinator is responsible for the coordination of assigned Commercial, Institutional and/or District Energy mechanical contracts.

Key Responsibilities:

• Maintain well-organized logs and documentation systems for shop drawings, RFIs, and project plans.
• Collaborate closely with suppliers to efficiently track the status of equipment deliveries and material orders, expediting as necessary.
• Assist in the preparation and upkeep of project schedules to maintain project timelines and objectives.
• Facilitate effective communication and coordination among project stakeholders to manage approved changes and ensure project continuity.
• Provide regular updates to management regarding ongoing activities and information flow for informed decision-making.
• Ensure availability of full-scale hard copies of Architectural and Mechanical IFC drawings for the site team, printing and providing additional copies for other disciplines as needed.
• Review & follow-up on purchase orders & back orders
• Prepare & update project mechanical schedules in Microsoft Project
• Review, process & log requests for information (RFIs).
• Estimate change notices/familiarize with estimating procedures.
• Coordinate approved change orders with our staff, suppliers & subtrades.
• Conduct regular jobsite visits in order to keep site documents current.
• Provide assistance to field staff to ensure our processes meet customer expectations.
• Take regular dated photographs of progress on the jobsite & keep in a job specific electronic file.
• Record & issue Minutes of Meetings from site meetings with Project Managers review & approval.
• Perform the functions of the Construction Quality Control (CQC) Systems Manager on assigned projects in accordance with the companies Quality Control Program.
• Obtain & compile maintenance manual information as required.
• Coordinate & follow up on project close out requirements.
• Keep current on new products and services to ensure the company stays on the leading edge of technological advances.

Required Competencies and Qualifications

• 1 to 4 years mechanical experience in the construction industry.
• Successful completion ofpost-secondary Mechanical Engineering program or equivalent.
• Proficient English oral and written communication skills. Able to follow verbal and written instructions and complete required paperwork accurately.
• Possess the ability to read and interpret construction drawings and specifications.
• Well organized with the ability to prioritize workload to meet deliverables and customer expectations
• Well-developed problem-solving skills with the ability to find solutions and incorporate them into existing practices as needed.
• Able to work both independently and as part of a team.
• Experience with Accubid Enterprise or other estimating software is preferred.
• Experience with Procore is preferred
• Possess Class 5 Drivers License.