Macfab Manufacturing Inc is a contract manufacturer of components and subassemblies used in Medical, Aerospace, Security & Defense, Space, Energy and Environmental Detection manufacturing. Our customers are global leaders in their respective fields and produce a wide variety of equipment and devices to supply solutions to their customers' requirements.

We offer our employees a positive and respectful workplace, competitive wages and salaries, training, apprenticeships and career growth opportunities, health benefits for employees and their families.

Position Summary

A Purchasing Assistant reports to the Purchasing Manager and supports the purchasing department by managing administrative tasks, maintaining records, and assisting with the procurement process. They are responsible for tasks such as creating purchase orders, tracking orders, managing inventory, and communicating with vendors. They also play a role in researching new suppliers and products, negotiating with vendors, and ensuring timely delivery of goods.

Core Competencies

• Strong organizational and time management skills: Essential for managing multiple tasks and deadlines.
• Excellent communication and interpersonal skills: Needed for building relationships with vendors and collaborating with other departments.
• Proficiency in Microsoft Office Suite: Especially Excel for data analysis and reporting.
• Attention to detail: Important for accuracy in order processing and record keeping.
• Negotiation skills: Helpful for securing favorable pricing and terms with vendors.
• Problem-solving skills: Needed to resolve issues related to purchasing and supply chain.
• Knowledge of procurement processes and best practices: An asset for efficient purchasing operations.

Job Duties

• Purchase Order Processing: Creating, processing, and tracking purchase orders, ensuring accuracy and completeness.
• Vendor Management: Building and maintaining relationships with vendors, Implementing and maintaining Non-Disclosure Agreements, Ensuring certifications (such as AS9100, ISO 9001, NADCAP) are up to date, negotiating pricing and terms, and resolving any issues that arise.
• Inventory Management: Monitoring inventory levels, tracking shipments, and placing orders to replenish stock as needed.
• Record Keeping: Maintaining accurate records of purchases, invoices, and other relevant documents.
• Administrative Support: Providing general administrative support to the purchasing department, including data entry, filing, and report generation.
• Research and Analysis: Conducting market research to identify potential suppliers and products that meet the company's needs.
• Communication: Communicating with other departments to understand their purchasing needs and ensure the timely delivery of goods.
• Compliance: Ensuring compliance with company policies and procedures related to purchasing.
• Problem Solving: Identifying and resolving issues related to purchase orders, deliveries, or vendor performance.
• Other duties as assigned.

Requirements

• Experience in a purchasing or procurement role (preferred).
• High School Diploma, GED or equivalent.