Job Posting: Administrative & Office Coordinator ( must have Wealth Management exp)
Location: Downtown Toronto, ON
Type: Full-time, In-Office
#ONDT #AdministrationJobs #TorontoJobsAre you the ultimate organizer, multitasker, and go-to person everyone relies on? Our dynamic professional services firm in the heart of Downtown Toronto is looking for a polished, proactive, and resourceful Administrative & Office Coordinator to join our team. What You'll DoExecutive Support

• Provide high-level EA support to senior leaders: manage calendars, inboxes, meetings, travel, and general admin
• Anticipate needs and help leadership stay organized, prepared, and ahead of deadlines

Client Coordination

• Oversee client activity in CRM: track meetings, tasks, and follow-ups
• Coordinate schedules 2+ weeks in advance, ensuring nothing slips through the cracks
• Manage client touchpoints: confirmations, follow-ups, recaps, and special experiences (e.g., gifts, tickets, onboarding)
• Support with new business intake and client admin

Office & Culture Management

• Foster a warm, professional, and efficient office environment for team and guests
• Manage supplies, inventory, snacks, deliveries, and vendor relationships
• Organize internal events, team celebrations, birthdays, and milestones
• Be the liaison with IT and building management to ensure smooth daily operations

Reception & Hospitality

• Greet clients warmly and ensure a top-tier in-office hospitality experience
• Oversee couriers, shipping/receiving, and delivery logistics

Who You Are

• Experienced: Background as an Administrative Assistant, EA, or Office Manager supporting senior executives
• Organized & Polished: Detail-oriented with a high level of professionalism
• Personable: Warm communicator who contributes to a positive team culture
• Tech-savvy: Proficient in CRM tools, Microsoft Excel, project management platforms; QuickBooks is a plus
• Proactive: A self-starter who takes initiative and handles tasks big and small
• Adaptable: Comfortable juggling multiple priorities and stakeholders in a dynamic environment

What You'll Get

• A collaborative and energetic workplace located in vibrant Downtown Toronto
• A supportive, tight-knit team that values initiative, creativity, and positivity
• Opportunities to contribute meaningfully to company culture and client experience