Legal Administrative Assistant Emerging High-Growth Companies Group
Location: Downtown Vancouver | Hybrid (2 Days WFH Optional after probationary period)
Compensation: $55,000$68,000 annually

Our client, a prominent national business law firm, is currently seeking a Legal Administrative Assistant (LAA) to join their collaborative and high-performing Emerging High-Growth Companies group in their Vancouver office. This is an excellent opportunity for a motivated administrative professional to work alongside a close-knit team that values mentorship, organization, and positive workplace culture.

Key Responsibilities:

• Provide proactive administrative support to a group of legal professionals (associates), including calendar and email management, electronic filing, and follow-up on actionable items.
• Coordinate and manage legal files in a data management system (iManage), and collaborate with other legal assistants as required.
• Assist with time entry and tracking, ensuring timely release of dockets and follow-up on outstanding entries.
• Manage new file openings, including New Business Intake (NBI) and Know Your Client (KYC) procedures.
• Support billing functions: generate and edit pre-bills, assist with client inquiries, and liaise with internal billing and collections teams.
• Assist with document formatting, audit responses, closing books, and creating internal/external presentation materials.
• Support client development efforts by maintaining lawyer bios and updating internal CRM tools.
• Coordinate travel, accommodation, internal/external meetings, and CPD tracking for legal professionals.
• Act as a first point of contact for clients and internal stakeholders, maintaining discretion and professionalism at all times.

Qualifications:

• Minimum 1 year of experience as a legal assistant, ideally in corporate/commercial law (experience with M&A and finance considered a strong asset).
• Strong organizational and multitasking skills with a proactive mindset.
• Proficiency with Microsoft Word, Excel, PowerPoint; experience with iManage is an asset.
• Strong communication skills, attention to detail, and the ability to manage competing priorities under pressure.
• Positive, team-oriented attitude with a willingness to learn and take initiative.

Culture & Fit:

Our client places a high value on teamwork, fit, and attitude. They are looking for someone who is:

• Bright, eager to learn, and thrives in a fast-paced, busy administrative role.
• Collaborative, adaptable, and capable of managing multiple priorities without becoming overwhelmed.
• Someone who values structure, training, and enjoys being part of a professional, respectful, and supportive environment.

Why This Role?

• Join a highly collaborative and friendly team ofLAAs.
• Work closely with associates in a dynamic practice focused on startups and high-growth companies.
• Receive hands-on training and mentorship, including pairing with experienced assistants during onboarding.
• Benefit from a hybrid schedule, with encouragement to spend more time in the office during initial months for optimal integration.
• Experience a culture where contributions are respected.

Our client is committed to diversity, inclusion, and accessibility. Accommodations are available upon request throughout the recruitment process.
About Arlyn Recruiting and How to Apply

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions. Submit your application through theArlyn Recruitingwebsite or email your resume directly to[email protected].

Confidentiality Guaranteed:Our services are 100% free and confidential for job seekers. We leverage our expertise, knowledge, and strong relationships to support your success.