LaPrairie Works Inc., a member of LaPrairie Group of Companies, is an ISO-9001-2015 certified company providing highway and bridge maintenance, civil infrastructure construction, slope stabilization, erosion and drainage control, and environmental remediation services across Western Canada. We are proud to be formally recognized with industry and ministerial awards for innovation and environmental stewardship, while managing long-term contracts within both provincial and federal jurisdictions.

We are looking for an Administrative Assistant to join our team at the Grimshaw location.

Roles & Responsibilities:

• Support with general data entry and documentation across departments.
  
• Assist the Controller with tasks such as entering journal vouchers (J/Vs), matching and entering AT extracts, maintaining transfer summaries, processing invoices, and supporting job costing.
• Support payroll by entering timecards, sorting, and filing payroll-related documents.
• Input weekly equipment hours to match NAPA invoices to work orders (WO) or repair orders (RO) for the Mechanical Administrator.
• Assist the Safety Administrator with filing, coordinating safety visits to external shops, and supporting training initiatives.
• Support the General Manager, Superintendents, and other staff with administrative tasks, such as scheduling, document preparation, travel booking, and coordinating information.
• Provide backup reception support when needed, including answering phone calls, delivering and sending mail, and organizing or ordering office supplies.
• Perform other administrative duties as directed.

Requirements:

• Minimum two years experience in an administration, receptionist or office support role.
• Post-secondary education in office administration or a related field is considered an asset, but not required.
• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Reasonable level of proficiency with Microsoft Office suite.
• Effective attention to detail and a high degree of data entry accuracy.
• Strong work ethic and positive team attitude.
• Able to effectively communicate both verbally and in writing.
• Strong problem-solving and organizational skills.

Interested candidates are invited to submit their application, including a resume and cover letter.Only shortlisted candidates will be contacted for further steps in the selection process.