About O'Beth Law

O'Beth Law is a dynamic and growing law practice located in South Calgary, Alberta. We provide legal services in Criminal Defence, Residential Real Estate and Immigration Law.

Our firm is committed to excellence in legal advocacy, integrity in client relations, and diligence in case management. We are driven by our mission to provide accessible, compassionate, and result-oriented legal services to individuals and families across Alberta.

We are currently seeking a highly organized, professional, and motivated Administrative Legal Assistant to join our team. This position is ideal for a candidate who thrives in a client-facing role and enjoys contributing to the operational success of a growing law firm.

Position Summary

The Administrative Legal Assistant will report directly to the Principal Lawyer and will be responsible for a wide range of legal, administrative, and client service functions. This is a pivotal role requiring strong attention to detail, discretion with confidential information, excellent interpersonal communication, and the ability to manage competing priorities in a professional legal setting.

Primary Responsibilities

Legal Administrative Support

• Provide comprehensive administrative and legal support to the Principal Lawyer and associates.

• Prepare, format, revise, and proofread a wide range of legal documents and correspondence, including:

  • Client letters, legal memoranda, pleadings, affidavits, undertakings, real estate closing documents, and immigration forms.

• Coordinate the preparation and filing of court documents with Alberta Courts and applicable tribunals using electronic and in-person procedures.

• Open, maintain, and close client files in accordance with Law Society of Alberta record-keeping requirements and firm procedures.

• Conduct limited legal research under supervision (e.g., caselaw citations, procedural rules).

• Prepare physical and digital file briefs for hearings and trials.

• prepare documentation for residential real estate closings and immigration application submissions.

Client Relations & Communications

• Act as the first point of contact for clients and external parties, ensuring a courteous, respectful, and professional approach in all interactions.

• Schedule client appointments, court dates, and meetings with attention to time sensitivity and confidentiality.

• Draft routine client communications and follow-up reminders under lawyer instruction.

• Coordinate client intake processes, conflict checks, and Legal Aid Alberta submissions (where applicable).

Office Management & Administration

• Answer multi-line phone system, manage email correspondence, and respond to inquiries in a timely and professional manner.

• Maintain a clean, organized, and welcoming office space.

• Organize incoming and outgoing mail, couriers, document service, and deliveries.

• Maintain office calendars, task lists, and limitation diary systems with precision.

• Monitor and restock office supplies; liaise with suppliers and vendors as required.

• Provide support in bookkeeping processes, including time entry, invoicing, and expense reconciliation using accounting or practice management software.

Required Qualifications & Experience

• Education: Legal Assistant Certificate or Diploma from a recognized post-secondary institution (strongly preferred).

• Experience: Minimum 1–2 years of experience in a law firm or legal office environment (required).

• Proficient in Microsoft Office Suite (Word, Excel, Outlook), Adobe Acrobat, and legal document formatting.

• Familiarity with legal practice management software (e.g., Clio, Cosmolex, PC Law, or similar) is an asset.

• Knowledge of court filing procedures (e-filing, CAS, and Alberta Court portals) and relevant legal forms.

• Understanding of confidentiality obligations under the Legal Profession Act (Alberta) and Rules of the Law Society of Alberta.

• Excellent command of written and spoken English.

• Strong organizational and time management skills with the ability to work independently under minimal supervision.

• High level of professionalism, integrity, and discretion in handling confidential matters.

Preferred Competencies

• Experience supporting more than one legal practice area (e.g., criminal law and real estate).

• Prior work with Legal Aid Alberta submissions and billing procedures.

• Familiarity with court procedures, Registry operations, and courthouse filing practices in Calgary.

• Client-focused and culturally sensitive approach in dealing with diverse populations, including vulnerable or marginalized individuals.

What We Offer

• A supportive and respectful work environment where your contributions are valued.

• Exposure to a broad range of legal matters and opportunities for skill development.

• Regular business hours with no weekend or evening work.

• Free on-site parking or accessible public transportation routes.

• Future opportunities for role expansion and firm growth.

How to Apply

Interested applicants are invited to submit the following documents in PDF format:

• A cover letter addressing your suitability for the role

• A current résumé (maximum 2 pages)

• At least two professional references (optional at application stage)

Email all materials to:
[email protected]
Subject line: Administrative Legal Assistant – [Your Full Name]

We thank all applicants for their interest in this position. Only those selected for an interview will be contacted. Applications will be reviewed on a rolling basis until the position is filled.