Executive Assistant / Team Coordinator

Part-time

Kye Pharmaceuticals Inc. is a Canadian pharmaceutical company committed to bringing value to Canadians with medicines that fulfill clinically significant unmet needs.Our experienced team offers expertise in the Canadian pharmaceutical landscape from registration through to commercialization.

With a rapidly growing portfolio of in-licensed prescription medicines, Kye has an immediate opening for an Administrative Assistant and Team Coordinator.The successful candidate will join a team of highly motivated professionals committed to building a growth-stage organization with start-up agility based on scientific and medical integrity.TheExecutive Assistant / Team Coordinatorwill support the organization across multiple departments and teams.

Responsibilities:

• Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, bills
• Schedule meetings and manage calendar for President and 1-2 other members of leadership team
• Organize the layout and administration of the virtual and/or physical office environment
• Maintain the office condition and arrange necessary repairs
• Assist with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT support on all office equipment distribution and inventory
• Ensure that all relevant items are sent to Accounting
• Assist with marketing for promotional materials and direct mail
• Manage contract and price negotiations with some vendors and service providers
• Manage office expenses and ensure accurate and timely reporting
• Assist in the onboarding process for new hires
• Address queries from employees regarding various needs (e.g. stationery, computer equipment and travel arrangements)
• Support selected internal and external communications initiatives
• Liaise with facility management vendors, including cleaning, catering and security services
• Ensure conference spaces are prepared and ready for scheduled meetings.
• Organize onsite and offsite meetings, activities, and conferences as required for corporate or brand purposes

Required Qualifications:

• High School diploma
• At least 10 years of administrative experience and office management
• Proficient in Microsoft Word, Excel and PowerPoint

Industry

• Pharmaceuticals

Employment Type

• Part-time (24 hours per week)

Work Location

• Hybrid between Kye offices (currently at 5200 Yonge St) and home-based