Casual Off-Hours Receptionist and Event Assistant

INVEST OTTAWA MARKETING AND COMMUNICATIONS

As part of Invest Ottawa, the Innovation Centre at Bayview Yards is looking for a Casual Off-Hours Receptionist and Event Assistant to join the team. Weprovide the ultimate one-stop-shop and mash-up of technical, business and market capabilities, resources, and expertise that help technology entrepreneurs and companies launch, grow and thrive. In addition to providing services to businesses, we offer event space to the public. Events may take place during the weekday, weekday evening and on weekends. We require administrative support throughout the events to work with clients and attendees, and act as our staff liaison for on-site event requirements.

WHY THIS ROLE:

Reporting to the Senior Manager, Placemaking and Bayview Experience, the Off-Hours Receptionist will support the event function in providing a world-class experience to users of the facility for events. The Off-Hours Receptionist and Event Assistant will provide event and administrative support during events.

WHAT YOU WILL BE DOING:

• Greeting visitors, staff, and the public in a friendly and professionalmanner;
• Unlocking doors for after-hours events and ensuring the common area is clear of visitors once the event is finished and doors arelocked;
• Assisting, and directing allvisitors;
• Maintaining a clean and safe receptionarea;
• Assisting with event management projects as assigned by theManager;
• Upholding and promoting the organizations values and philosophy relating particularly to ethics, morality, andintegrity;
• Carrying out administrative tasks such as filing, data entry, and organizing materials, as required
  
• Completing other duties asassigned bythe Manager.

WHAT YOU HAVE ACCOMPLISHED/ GAINED THROUGHOUT YOUR CAREER:

• Excellent interpersonal, oral, and written communicationskills;
  
• Must exhibit a professional and polishedmanner;
• Weekday evenings and Weekend Availability
  
• Previous experience in the customer service field
  
• Ability to handle multiple tasks at once, work under pressure, and meet tightdeadlines;
• Highly organized and detail-oriented;
• Competent in Microsoft Office (Word, Excel, PowerPoint, Outlook);
• Previous experience in event coordination is considered anasset;
• Degree or diploma, or currently enrolled in, Event Management, Marketing, Hospitality, Office Administration, or an equivalent of work experience or relatedfield;
• Availability to work flexible hours, including both daytime and evening shifts, is preferred.
• Bilingualism (English and French) anasset.
  

Do you have some of these skills but maybe not all? We still encourage you to apply as we would love to review your unique applicationand learn more about you!

At Invest Ottawa , we know that diversity, inclusion and a sense of belongingness are critical success factors for globally competitive organizations and are required to drive sustainable wealth creation and prosperity across our region. We prioritize the creation of an inclusive culture and infuse diversity into our programs, operations and governance. As an equal opportunity employer that doesnt simply accept difference but celebrates, support and thrives because of it, we invite all qualified candidates to apply, and especially encourage those who identify as members of underrepresented groups.

Invest Ottawa is determined to provide a barrier-free work environment, starting with the hiring process. If you require accommodation during any phase of the evaluation process, please [email protected] request specialized accommodation. Do know, all information received in relation to accommodation will be kept confidential.

At Invest Ottawa, we are focused on doing better and committed to leading by example because its whats best for us, our culture and our community.