POSITION TYPE: Full-time Contract (9-Months Possibility of Extension)

DEPARTMENT: SBCCI

AFFILIATION:Non-Unionized Position

LOCATION: Tropicanas Head Office,1385 Huntingwood Drive,Scarborough, ON

HOURS:9am 5pm, Mon Fri; 35 hours per week. Evenings & Weekendsas required for facilitation of programs

START DATE:August 2025

About the Organization

For over 45 years, Tropicana Community Services (TCS) has been a pillar of strength and support, proudly standing as one of Canada's largest Black-led, Caribbean and Black-serving (B3) organizations. Our mission is to empower youth, newcomers, and families through culturally responsive services rooted in education, employment, and community development and we deliver on it through a diverse array of programs tailored to meet the needs of our community.

About the Position

The Senior Project Officer Data & Grants will lead data management and reporting functions throughout the grant lifecycle, and support broader project development and implementation. This role is ideal for a highly analytical and detail-oriented individual with experience managing complex datasets, working within grant-funded environments, and meeting multiple priorities under pressure. The role requires ensuring the accuracy, integrity, and usability of data for both internal reporting and external compliance with funders.

Areas of Responsibility

Planning & Program Development:

• Assist in the design and development of internal tools and workflows to track and report grant performance in alignment with departmental and funder goals
• Support program and grant planning activities by analyzing trends and past outcomes to inform future calls for proposals
• Serve as a data resource and advisor for internal teams and applicants, helping to translate technical data into clear insights
• Coordinate and support the full SBCCI grant cycle in collaboration with the Grants Manager
• Conduct quality assurance checks on submitted applications and review packages
• Develop dashboards and data summaries for internal decision-making and external reporting
• Draft institutional correspondence, forms, and assurances related to grant applications and grants management
• Review research agreements, liaising with internal stakeholders, including project teams to obtain relevant information

Financial Management:

• Support financial tracking, projections, and budget reconciliation using data-driven tools
• Assist in developing systems to track budget disbursements, expenditures, and grant obligations
• Maintain high-integrity databases related to project and grant performance
• Assist in preparing financial and statistical reports for senior leadership and funders

Administration:

• Conduct a preliminary scan of each application to determine if any information is missing and follow up with the source as applicable
• Assist with managing and maintaining grant files to ensure grant-related correspondence, guidelines, and requirements are documented, and confidentiality is maintained throughout the process
• Track and update a variety of financial grant award details in various platforms to ensure accuracy of the information
• Conduct audits on incoming data submissions to identify inconsistencies or gaps
• Maintain comprehensive documentation for data processes while ensuring version control and accessibility
• Support internal teams in using digital tools for application reviews and project tracking
• Prepare monthly reports for the Manager, statistical information, and coordinate other administrative duties as required
• Other duties as assigned

Information Technology:

• Lead in the design and maintenance of databases and dashboards using tools such as Excel, Power BI, or others
• Ensure data security, privacy, and compliance in alignment with legal and organizational standards

Skills and Qualifications

Education:

• Post-secondary education in Business Administration, Information Systems, Data Management, or a related field

Work Experience:

• Minimum 3 years of experience in grant management and/or data systems
• Proficiency in data visualization and analysis tools (e.g., Excel, Power BI, Tableau)
• Strong communication skills, particularly in translating data into narratives
• Lived experience within the Black, African, and Caribbean communities is strongly preferred
• Experience working with CRM systems, online grant platforms, or research funding processes
• Experience with competitive research funding applications is an asset
• General resourcefulness and an ability to quickly find, learn, and assimilate new information is a must

Although we appreciate each application, only those candidates being considered for the position will be contacted.

Tropicana Community Services commits to promoting inclusion, diversity, equity, and access (IDEA) through its information and support, advocacy, programming, internal policies, and governance structures. Tropicana Community Services will aim to ensure that our staff reflect the experience, skills and diversity of the communities we serve and create an inclusive, barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact Human Resources. All information received in relation to accommodation will be kept confidential.