Overview and Purpose of the Role

Reporting to Senior Buyer, the Receiving and Logistics Clerk plays a key role in ensuring the smooth flow of goods and information within our operations. This position is responsible for receiving shipments, coordinating logistics activities, maintaining accurate inventory records, and supporting clerical and administrative functions. The ideal candidate is detail-oriented, organized, and comfortable working in both warehouse and office environments.

Key Duties & Responsibilities:

Receiving & Logistics

• Receive, inspect, and sort incoming shipments of medical products, parts, and supplies

• Process incoming deliveries and enter shipment data accurately into the Meditech system

• Deliver department-specific orders, ensuring proper handoff and requesting signatures upon receipt

• Handle outgoing shipments and process returns from departments

• Maintain cleanliness and organization of storage areas and supply carts

• Adhere to WHMIS and workplace safety standards for all materials handling

Inventory & Records Management

• Accurately fulfill and deliver requisitions for stock items from inventory

• Monitor stock levels and proactively report shortages, overstock, or discrepancies to the Manager

• Rotate stock using the FIFO (First In, First Out) method to manage expiry dates effectively

• Track and monitor expiry dates for all inventory supplies and items in supply carts

• Perform regular scanning, counting, picking, and replenishment of supply carts

• Assist in regular stock and cycle inventory counts

• Maintain supply carts in an orderly, well-stocked, and clean condition according to manager-designated layouts

Clerical & Administrative Support

• Accurately enter inventory and shipment data into Meditech and other tracking systems

• Obtain and record signatures for departmental order deliveries

• Support documentation and tracking for inventory returns and outgoing shipments

• Perform additional clerical tasks and assist with special projects as assigned by the Manager

Corporate Responsibilities:

• Participate in all mandatory training requirements and work in compliance with the Occupational Health and Safety Act and Regulations, company Policies and Procedures, as well as established industry guidelines

Skills & Qualifications:

• Minimum Secondary School Diploma required

• Minimum of 3 to 5 years of related experience in a healthcare or medical supply setting is considered an asset

• Experience with inventory scanning tools, handheld devices, or barcode systems is an asset

• Comfortable working with numbers, including basic calculations, inventory counts, and data entry

• Excellent verbal and written communication skills

• Strong organizational and time management skills

• Effective interpersonal skills, with the ability to work collaboratively in a team environment

• Demonstrated ability to make sound decisions related to daily tasks within established guidelines and procedures

• Proven ability to work independently on moderately complex tasks with minimal supervision

• Ability to exercise discretion and sensitivity when handling confidential information

• Ability to lift up to 50 lbs.

• Computer proficiency in MS Office (Word, Excel, Outlook)

• Satisfactory passing of a criminal record check/vulnerable sector check

• Provide proof of Immunization and TB records

• Candidates will be required to complete and pass a pre-interview assessment test as part of the selection process

Company DescriptionSchroeder Ambulatory Centre is a non-profit medical facility providing outpatient healthcare that improves people's quality of life. We work with hospital and academic partners to reduce pain, increase mobility and improve healthcare efficiency while strengthening public health capacity to better serve Ontarians. The Centre is scheduled to open in late 2025, and will provide a full range of clinical, diagnostic and surgical services.
We are dedicated to providing an inclusive and accessible work environment. If you require accommodations at any phase during the recruitment process please let us know. We will collaborate with you to ensure that your needs are met in a timely and effective manner. All information disclosed will be kept confidential and used solely for the purpose of providing appropriate accommodations.Company DescriptionSchroeder Ambulatory Centre is a non-profit medical facility providing outpatient healthcare that improves people's quality of life. We work with hospital and academic partners to reduce pain, increase mobility and improve healthcare efficiency while strengthening public health capacity to better serve Ontarians. The Centre is scheduled to open in late 2025, and will provide a full range of clinical, diagnostic and surgical services.We are dedicated to providing an inclusive and accessible work environment. If you require accommodations at any phase during the recruitment process please let us know. We will collaborate with you to ensure that your needs are met in a timely and effective manner. All information disclosed will be kept confidential and used solely for the purpose of providing appropriate accommodations.