About Kingsdale Advisors

With offices in Toronto and New York, Kingsdale Advisors is the leading shareholder services and advisory firm, having acted on the largest and most high-profile proxy fights and transactions. Since 2003, public companies across North America have looked to the expertise of Kingsdale Advisors to help them reach out to shareholders and secure the success of transactions or resolutions driven by shareholder votes. Kingsdale Advisors' multidisciplinary team offers an array of specialized services focused on strategic and defensive advisory, governance advisory and proxy analytics, strategic communications, and voting analytics.

Your Role & How You Will Contribute

Based in Toronto and reporting to the Vice President, Operations, the Associate Director participates in the day-to-day operational management and administration of the firm's re-organization and balance sheet restructuring mandates. This includes managing concurrent assignments relating to depositary, tender offers, escrow, asset reclamation and other processing of corporate action events or service areas including information agent and shareholder identification services.

Requirements

Responsibilities & Key Duties

• Perform duties relating to the internal setup and daily management of voluntary and mandatory corporate action events, including but not limited to scripting for agents, creating timetables, top holder lists, reporting on tenders or elections
• Actively participate in business development initiatives to attract new clients and generate additional business opportunities for the firm.
• Support in reviewing an issuer's offer documentation for adherence to proper deal mechanics derived from client discussions
• Collaborate with internal groups to set up worksheets or information databases for the efficient processing of transactions according to the terms of a particular corporate action event, including the preparation of payment schedules for review and audit on a timely basis
• Investigate and resolve deficient submissions to ensure items are in good order prior to event expiry
• Assist in audit functions including the review of all shareholder submissions or deposits for accuracy, compliance, and completeness, or escalate issues to management in a timely manner
• Reconcile database totals for each submission category in CDS or DTC against expected figures and create daily progress reports for clients
• Handle shareholder/bondholder inquiries and follow ups as required via email, mail, or telephone
• Assist in internal projects and innovations to internal systems to create efficiencies
• Ensure adherence to policies, procedures and guidelines or identify gaps and recommend solutions to management
• Assist in the audit and maintenance of internal logs for securities deposited to the vault/cage
• Provide backup support in handling of all physical securities, including the proper filing of scans and organizing information for efficiency
• Reconciliation of cash and share entitlement records against transfer agent's shareholder register or lists for all depositary mandates
• Other duties as assigned

Qualifications & Attributes

• 2+ years of experience in a similar role
• Strong knowledge of CDS/DTC processing systems as it related to corporate actions & entitlements
• Knowledge of corporate trust and transfer agency rules including estates and death regulations is preferred
• Bachelor's Degree (B.S) in Business Administration, Communications, Investors Relations or related discipline from a university or equivalent experience is required
• Completion or enrollment in the Canadian Securities Course is preferred but not required
• Exceptional attention to detail and commitment to quality of deliverables
• Solid organizational and time management skills with the ability to professionally resolve client issues before escalation
• Strong analytical and problem-solving skills
• Flexibility in hours with ability to work overtime if necessary
• Intermediate to advanced knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel, etc.)
• Exhibiting increased proficiency in duties and expanded knowledge and application of software packages
• A thorough understanding of the proxy solicitation process, including the correction of invalid proxies, is preferred but not mandatory

Equity Statement

Kingsdale Advisors is a staunch advocate for diversity in all its forms, and especially welcomes applications from members of the BIPOC (Black, Indigenous, and People of Color) community, women, people with disabilities, the LGBTQ+ community, and those of diverse intersectional identities. Accommodations are available on request for candidates taking part in all aspects of the selection process as well as part of employment with Kingsdale Advisors. In accordance with the AODA Act, for applicants with disabilities accommodation will be provided throughout the search process.