NORTH BAY INDIGENOUS HUB

Finance Clerk

Permanent Full Time, (Comp# NBIH-2025-07-11)

LOCATION: 3-B Maang Road, Nipissing First Nation, North Bay ON P1B 8G5

Under the direction of the Manager of Finance of the North Bay Indigenous Hub (NBIH), the Finance Clerk position will be responsible in supporting the organization in meeting our financial responsibilities by recording, processing, and retrieving financial documentation, maintaining current filing systems and assisting with the preparation of payroll, accounts receivable/payable transactions.

QUALIFICATIONS:

• Post-Secondary Diploma in Accounting or a related field or equivalent combination of recent and relevant training, and experience.
• Direct working experience with accounting and payroll software such as AccPac for Windows.
• Have minimum 2 yrs. experience working in an office environment, payroll administrative experience considered an asset.
• High level of proficiency with Microsoft Office Suite specifically Word, Excel, and Outlook.
• Willingness to obtain, Privacy Training, Occupational Health and Safety, and WHMIS.
• Availability to work flexible hours.
• A valid Ontario Class G Drivers License
• Access to a reliable vehicle

KNOWLEDGE, SKILLS & ABILITIES:

• Proven high degree of confidentiality.
• Effective interpersonal relations and ability to work within a team environment.
• Excellent public relation skills, including an appreciation of the need for tact, discretion, and a positive, cheerful, and informed approach with the public.
• Displays initiative, strong interpersonal skills, and high-level organization skills.
• Good analytical ability.
• Time management skills to meet ongoing deadlines.
• Excellent problem-solving ability.
• Able to work with minimum supervision.
• Possess strong written and communication skills.
• Must have strong data entry skills and the ability to be highly accurate and pay strong attention to detail.

RESPONSIBILITIES:

• Assist in the preparation and administration of bi-weekly payroll and ensuring accuracy of time sheets for processing.
• Provide support and capacity for benefits processing.
• Audit payroll processing reports for accuracy.
• Ensure that all wages are paid accurately and in a timely fashion.
• Prepare required reconciliations and forms (ROEs, tax forms).
• Assist in the preparation of monthly, quarterly, and annual reports including all year-end processing requirements.
• Assist with employee inquiries concerning payroll administration.
• Assist with the processing of payroll changes (new hires, termination, salary changes, etc.).
• Maintain detailed records and documentation of payroll function for audit purposes.
• Assist with the entry and maintenance of the company benefit programs.
• Assists in the maintenance of the filing system.
• Provides clerical, bookkeeping, administrative and other related duties.
• Answers inquiries directly and by telephone and provides factual information to the public.
• Prepares and summarizes lists and reports, as required.
• Assists in the maintenance of the filing system.
• To analyze basic financial information in response to queries from suppliers and clients.
• Researches and prepares statistical, financial, policy, and other reports as required by the Finance Officer.
• Attend meetings to perform minute taking function as required.
• Prepare payables and receivables for processing.
• Special projects as needed.
• Performs such other related duties as may reasonably be required by the Finance Manager.

A current Criminal/Police Records Check and Vulnerable Persons check is a requirement for this position.
Qualified applicants are invited to submit a cover letter and resume along with three (3) current references to:

Ashley Patey, HR Officer

3-B Maang Road, Nipissing First Nation,

North Bay, ON P1B 8G5

T: (705) 995-0060

Job positing will close Sunday, July 20, 2025 at 11:59PM.

Miigwetch to all who apply. Only those selected for an interview will be contacted.

Preference will be given to qualified Indigenous applicants. However, the position is open to all applicants.