Executive Assistant

Are you an organized, proactive, and detail-oriented professional looking for a rewarding role? Join our dynamic virtual team in Halifax as an Executive Assistant and play a pivotal role in supporting our partners and enhancing our firm's operations. As a virtual firm, you'll have the flexibility of working from your dedicated home office while actively visiting staff and clients as required.

What You'll Do:

• Communication Management: Answer and forward calls professionally during business hours, manage emails for partners, and proactively respond or take necessary action.
• Administrative Support: Schedule meetings, organize travel arrangements, manage calendars, and efficiently handle errands and tasks requiring driving.
• Financial Administration: Pay company bills promptly, ensuring accuracy and timeliness.
• Workflow & Quality Assurance: Oversee our workflow management software, generate regular reports, set up workflows, obtain signatures on documents, and maintain high-quality standards through quality assurance processes.

What You'll Bring:

• Previous experience as an Executive Assistant specifically within an accounting firm with at least 10 employees.
• Excellent communication skills, both written and verbal.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Familiarity with accounting workflow management software.
• A valid driver's license and reliable vehicle (required).
• Demonstrated ability to maintain confidentiality and handle sensitive information responsibly.
• A fully equipped and dedicated home office.

Why Join Us:

• Competitive salary: $65,000 to $80,000 per year, commensurate with experience.
• Four weeks paid vacation per year.
• Health Spending Account
• Supportive, professional, and growth-oriented virtual work environment.
• Opportunity to directly impact firm efficiency and success.

If you are a motivated self-starter who thrives in a fast-paced environment and enjoys working collaboratively to achieve business goals, we want to hear from you!