Administrative Support
· Greet visitors and manage front desk operations; phone calls and emails
· Provide administrative support for meetings
· Prepare monthly administrative, member and donor reports
· Assist with monthly newsletter content or logistics
· Support grant research and application preparation and tracking
· Compile stats for board reports or fundraising appeals
· Help plan or prep for upcoming programs, events and campaigns
· Coordinate recruitment, registration and recognition of volunteers
· Help coordinate special events
Data Entry & Filing
· Input donation and membership data
· Upload documents and contact information to shared drives or Salesforce
· Manage Master Stats document for programs
· Monitor and renew licenses or subscriptions
· Ensure document retention policies are followed
Finance & Budget
· Submit invoices and track office expenses
· Support monthly budget reconciliation
· Scan and file receipts and records for audit
• Processes one-time and monthly donations, issues, email tax receipts, record members, donors and sponsors information on database
• Prepares deposit slips and makes the deposit at the bank
• Administers petty cash according to established policies and procedures
Qualifications & Experience
· Three years administrative experience (Non-profit experience is an asset)
· Demonstrated ability to be organized with an attention to detail
· Ability to organize workload, set priorities and work independently
· Commitment to quality, equality, diversity, and inclusion
· Proficient with MS Office, Teams, SharePoint, Canada Helps, Salesforce, Canva (Proficiency with AI an asset)
· Excellent relationship management skills (Volunteer coordination an asset)
· Previous experience applying for grants is an asset
· Ability to work efficiently and keep personal information confidential