Operations & Executive Assistant

Location:Vancouver, BC (Remote)

Type:Full-Time

Salary:CAD50,00080,000

Overview:

A high-growth startup in the engineering/AI space seeks an Operations & Executive Assistant to support leadership and coordinate internal operations. This remote-friendly role involves managing calendars, supporting finance workflows, organizing logistics, and maintaining office and vendor operations.

Responsibilities:

• Manage executive calendars, inboxes, travel, and internal scheduling
• Support payroll, invoicing, vendor payments, and AR/AP workflows
• Maintain office operations, including supplies, mail, and team events
• Assist with recruiting logistics and onboarding
• Prepare basic financial reports (vendor invoices, expense tracking, aging reports)

Requirements:

• 2+ years in operations, executive assistance, or financial admin
• Proficient with calendar tools (Google Calendar, Zoom), task systems (Asana, Trello)
• Basic accounting/finance literacy (QuickBooks, Brex, Stripe)
• Highly organized with strong communication and process management skills
• Available to work in Vancouver time zone