Date: July 2, 2025

Job Title: Production Coordinator

Type: Contract, 15-18 weeks TBC

Start date: August 4, 2025

Reports to; Supervising Producer

Compensation: $41,600-$44,200

Hours of Work: Your regular work hours are40 hours per week, excluding lunch breaks. When in active production (prep/production/post), you will be required to workup to 48 hours per week,excluding lunch breaks. The Supervising Producer will define the start and end dates of active production.

Location: Onsite at the Canadian Film Centre, 2489 Bayview Avenue

About the CFC:

The Canadian Film Centre (CFC) is a charitable, cultural organization that drives the future of Canadian storytelling. Our intensive, hands-on programs in film, television and entertainment technologies empower, shape and advance opportunities for Canadian creators and entrepreneurs working in screen-based industries. Learn more at cfccreates.com.

Job Summary:

The Production Coordinator (PC) is the key point of contact for the production office, especially during prep and production while the Supervising Producer, Production Manager, and Assistant Production Manager are in transit, in meetings or on set.

The PC is crucial to ensuring that production moves smoothly and efficiently and will often provide administrative and email support to the rest of the team while they are away from their desks.

The PC coordinates many aspects of production including prep schedules, crew outreach and onboarding, catering orders, script revisions, and business affairs paperwork, including applications, clearances and releases, and contracts and permits, and reports.

Key Responsibilities

• Creating and implement prep schedules with input from other team members, including rehearsals, location scouts, gear prep, creative meetings etc.
• Being the key point of contact for email queries from volunteers and residents and redirecting questions as needed to relevant team members; facilitating conversation and collaboration across production
• Keeping an eye on our calendar and critical path to production; sending out reminders as needed to keep the team on schedule
• Creating and maintaining prep and production schedules; booking virtual and in-person prep and production meetings and ensuring all attendees have correct information
• Support the casting process, including booking rehearsals, prepping necessary paperwork and attending rehearsals
• Supporting the crewing up process for productions, including reviewing applications in our database, filling out and locking crew grids, coordinating electronic deal memos (ensuring all crew is tracked in Salesforce) and sharing onboarding information
• Coordinating script revisions, insurance applications, clearances and art releases, contracts and permits by gathering information from relevant team members and propelling paperwork towards completion by deadline
• Being the point person for catering orders; communicating dietary restrictions, allergies and other notes to the caterers
• Supporting the creation of call sheets with the production team, residents and volunteers; Sending call sheets the night before the shoot
• If necessary, working with the production team and producers to implement COVID protocols, including communication with crew regarding vaccination status, locking in set medic for cast/crew testing, issuing and checking daily COVID declarations for cast/crew, and dissemination and filing of COVID documentation (as needed).
• Required Qualifications:
• Strong and efficient interpersonal and professional communication skillswritten and verbal
• Strong organizational skills with a keen attention to detail and an ability to plan, prioritize, follow-up and problem-solve
• Ability to work as an effective member of a team
• Ability to multi-task with accuracy and manage time within a fast-paced environment
• Positive attitude
• Computer savvy and proficient with Microsoft Office Suite, Adobe Acrobat Pro, Google Suite, Salesforce, Slack and Asana
• Basic knowledge of camera, G&E and audio gear
• While this is primarily an office role, some on set experience is a benefit

Interested and qualified candidates should submit a cover letter and resume (PDF Format) to https://canadianfilmcentre.bamboohr.com/careers by July 17, 2025 at 5 pm EST and indicate Production Coordinator in the subject line.

The CFC is committed to fostering a diverse and inclusive workplace where everyone feels valued and respected. We encourage interested applicants from all backgrounds to apply, including those that may not have all of the requested qualifications. We strive for equity in our policies and practices and are committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify Human Resources at [email protected].

We thank all interested applicants; however, only qualified candidates will be contacted. No telephone calls, please.