Career Opportunity

Job Title: Finance Administrator

Classification: Office Administrator

Job Type: Permanent, Full-Time (35 hrs./week)

Department: Corporate Services

Reporting To: Finance Coordinator

Compensation: $53,044 - $63,985/year plus a comprehensive compensation package that includes time-off entitlements, health benefits, life insurance, and participation in the HOOPP pension plan

Deadline to apply: July 15, 2025 by 5:00pm

Apply to: https://swchc.bamboohr.com/careers/704

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About us:

We are Somerset West Community Health Centre (SWCHC), a non-profit, community-governed organization that serves over 18,000 clients annually. Established in 1978, SWCHC provides a wide range of health care services such as primary health care, health promotion, community development, mental health, and harm reduction. We are deeply connected to the communities we serve and committed to removing barriers to accessing services for people who are vulnerable because of their age, income, ability, sexual orientation or gender identity, and language or culture.

SWCHC strives to ensure that our team reflects the communities we serve. We work within an anti-racist, anti-oppressive framework that acknowledges the existence and impacts of systemic racism and seeks to ensure that systems are fair and equitable for everyone.

What you will do

Reporting to the Finance Coordinator, the Finance Assistant is responsible for the accurate and timely processing of Accounts Payable and other financial information.

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What Were Looking For

Your Education Path

• Relevant professional certification an asset
• Additional training in accounting and financial software applications.

Linguistic profile

• English is required.
• Other Language(s) are an asset.

Work Experience

• Three to five years full-time experience in accounts payable in a non-profit, charitable, and community setting.
• Experience with computerized financial information systems, including a sound knowledge of automated bookkeeping and accounting systems using Sage 300.
• Knowledge of and familiarity with relevant legislation and practices.
• Experience in a non-profit, community-based organization
• Experience with and and interest in working in a diverse, multi-cultural, multi-disciplinary team environment.

What You Bring to the Table

• High level of organizational and time management skills in a fast-paced environment.
• Demonstrated ability to prioritize, to be flexible, and to meet deadlines.
• Ability to accomplish work that is diverse and complex in nature.
• Excellent interpersonal, oral, and written communication, and customer-relations skills.
• Knowledge of and proficiency in general office procedures and practices.
• Demonstrated ability to promote and model teamwork; positive and co-operative attitude to work within a team setting to ensure an effective and efficient working environment.
• Demonstrated ability to model client centred service delivery.
• Demonstrated proficiency in the use of computers and various software applications, including advanced-level computing skills in Excel and Sage 300 accounting software.
• Commitment to the principles of health equity, inclusion, and anti-racism/anti-oppression

Your day to day at a Glance

• Accounts Payable
  • Creates and maintains vendor records and EFT data as required.

• • Ensure that all invoices are properly authorized and coded.
  • Records invoices accurately and promptly according to established procedures.
  • Reconciles vendor statements and follows up on any unpaid invoices or unresolved differences.
  • Issues and distributes semi-monthly cheque and EFT payment batches.
  • Prepares and distributes EFT remittances, maintains register reports and void cheque listings.
  • Monitors and reconciles historical aged trial balance.
  • Maximizes vendor adoption of EFT payment method.
  • Maintains accurate and current financial records, source documents and vendor files.

• Other Accounting Responsibilities
  • Bank Reconciliation
  • Accounts Receivable
  • Records credit card statements accurately and promptly according to established procedures.
  • Monitors and reconciles credit card clearing and suspense accounts.
  • Responds as required to internal and external queries on financial issues, e.g., support to program audits and financial reporting.
  • Sets up and maintains bring forward system for action dates.
  • Assists the Finance Coordinator with the preparation of funder-compliant budgets and reports.
  • Prepare analysis as required.
  • Provides general audit support as required.
  • Performs other duties and special projects as required.
  • Provides back up for daily deposits and other accounting responsibilities as may be assigned.

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Ready to Apply?

Take your career to the next level! Submit a cover letter and your resume by 5:00pm on July 15, 2025, to: https://swchc.bamboohr.com/careers/704

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Somerset West Community Health Centre is an equal opportunity employer who values the diversity of individuals in our programs and services.

We welcome and encourage applications from members of Indigenous, Black and racialized communities, Two-Spirit, nonbinary, LGBTQ+ people; people with disabilities; and members of other equity seeking groups. Applicants are encouraged to share accessibility needs in the application process, and every attempt will be made to accommodate them.

Due to the high volume of applicants, we can neither confirm receipt of nor respond to inquiries regarding your application. Only candidates selected for an interview will be contacted.