About Us:

Architecture In Motion Inc. is a fast-growing IT services and consulting firm driven by innovation and client success. We thrive on delivering smart, scalable, and secure solutions to clients across multiple industries. Join our mission to shape the future of technology by bringing in exceptional talent with a passion for results.

Position Overview:

We are seeking a detail-oriented and highly organized Business Development Coordinator Proposal & Response Management to join our Business Development team. In this role, you will support our growth efforts by managing and preparing compelling, timely, and accurate responses to RFIs, RFPs, and RFQs.

The ideal candidate will bring a blend of proposal management expertise, marketing acumen, and practical experience using tools such as Microsoft Dynamics CRM to help drive business development strategy. This is a great opportunity for someone who excels in written communication, cross-functional collaboration, and deadline-driven environments, especially within the IT or professional services.

Key Responsibilities:

• Coordinate end-to-end proposal development processes for RFIs, RFPs, and RFQs.
• Analyze solicitation documents to extract key client requirements and evaluation criteria.
• Liaise with internal teams (sales, technical, finance, operations) to collect content and ensure completeness of proposals.
• Write, edit, and format proposals to clearly reflect company capabilities and value propositions.
• Ensure compliance, accuracy, and clarity in all submitted documents.
• Utilize tools such as Microsoft Dynamics CRM to track leads, manage pipeline updates, and support response strategy.
• Develop & Leverage marketing content and collateral to align proposals with brand messaging and market positioning.
• Track proposal submissions, monitor win/loss outcomes, and support post-proposal debriefs.
• Identify process improvements to enhance efficiency and quality of responses.

• Monitor and organize all incoming opportunities from registered VOR platforms such as Merx, Biddingo, and Bonfire, ensuring timely and appropriate response planning.
• Develop and maintain a library of reusable templates, checklists, and standard response materials to streamline future proposal submissions.
• Support the Business Development Manager and sales team by aligning CRM activity with business strategy and proposal opportunities.

Required Qualifications:

• Bachelors degree in business administration, Marketing, Communications, or related field.
• 13 years of experience in proposal coordination or business development support, preferably in the IT or professional services space.
• Strong command of RFx processes (RFI, RFP, RFQ) and experience managing proposal timelines.
• Excellent writing, proofreading, and editing skills.
• Highly organized with the ability to manage multiple priorities under tight deadlines.
• Strong collaboration and interpersonal skills.
• Hands-on experience setting up and configuring Microsoft Dynamics 365 Sales module, including organizing leads, opportunities, and automating sales workflows.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with CRM/proposal tools is a plus.

Preferred Qualifications:

• Experience in IT, engineering, consulting, or software services sectors.
• Familiarity with marketing workflows, brand messaging, or digital proposal design.
• Exposure to proposal automation platforms or content libraries.
• Basic understanding of business development and sales cycles.

What We Offer:

• A flexible remote/hybrid work environment
• Competitive salary and growth opportunities
• A collaborative team that values innovation and excellence
• Exposure to high-impact proposal work and strategic client engagements