About the Role: We are seeking a detail-oriented and proactive Administrative Assistant to provide comprehensive support to the Division Manager. This role involves managing day-to-day administrative tasks, maintaining organized records, and ensuring the smooth operation of the reception desk. The ideal candidate will possess excellent organizational and communication skills and be comfortable working in a dynamic environment.

Key Responsibilities:

• Provide administrative support to the Division Manager, including calendar management and meeting coordination.
• Manage and organize files, documents, and records in both physical and digital formats.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Processing some account payables and receivables.
• Maintain the reception area, greet visitors, and provide assistance as needed.
• Schedule and coordinate meetings, conferences, and events.
• Prepare reports, presentations, and other documents as requested.
• Ensure the timely procurement of office supplies and maintain inventory levels.
• Collaborate with internal teams to facilitate communication and operational efficiency.
• Perform other general office duties and administrative tasks as assigned.

Qualifications:

• Experience working in heavy industry, truck repair shops or manufacturing is highly desired.
• High school diploma or equivalent.
• Experience with creating service and/or repair estimates.
• Proven experience in an administrative or assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Professional demeanor with a customer service-oriented approach.
  

Benefits:

• Competitive salary
• Health and wellness benefits
• Paid time off and holidays
• Opportunities for professional growth and development

If you are a motivated individual with a passion for administrative excellence, we invite you to apply and join our dynamic team.

At Somerville Hino, we respect diversity and treat one another in ways that are fair, courteous and compassionate, recognizing everyones contributions. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Somerville Hino is committed to providing accommodations throughout the recruitment process. If you require accommodation please notify us and we will work with you to meet your needs. We encourage applications from all qualified individuals; however, only those under consideration will be contacted.