Executive Assistant to Top Real Estate Professional | Guelph, ON

Help Build Dreams While Building a Career You Love

Do you thrive in a fast-paced environment where your organizational superpowers and proactive mindset actually make a difference? Are you energized by systems, communication, and creating meaningful client experiences? If so, you might be the right hand we're looking for.

We're seeking a detail-obsessed, emotionally intelligent Executive Assistant to support a top-producing Realtor® and respected real estate coach in Guelph. You'll play a vital role in managing the operations behind a highly relational, referral-based business while also supporting key aspects of the Team Leader's coaching work. This is more than a job. It's a meaningful opportunity to grow alongside a values-driven professional who is passionate about helping people build wealth and community through real estate.

Perks include:

• Flexible hybrid work structure (some work-from-home and some work from Team Leader's office) with local travel for events or deliveries
• Paid holidays
• Paid Time Off
• Supportive, values-driven work culture
• Coaching and mentorship from a seasoned Realtor® and MAPS Coach
• A role with heart, autonomy, and meaningful impact

$55,000 - $65,000 yearly

• Manage real estate listings and transaction processes from prep to close
• Maintain the Team Leader's calendar, inbox, and coaching schedule
• Coordinate pop-bys, closings, and 2 to 3 annual client appreciation events
• Update and organize database and CRM workflows
• Prepare meeting notes, task lists, and recap communications
• Support marketing logistics (newsletters, social media vendors, gifting)
• Deliver white-glove service through every client and coachee touchpoint

• 2+ years of real estate admin or executive assistant experience
• Tech-savvy and organized; fluent in Google Workspace and CRMs
• Excellent communication and follow-through (verbal and written)
• Calm, detail-oriented, and deadline-driven under pressure
• Able to prioritize tasks and is responsive to dynamic changes in deadlines and tasks
• Demonstrates high integrity, confidentiality, and professional discretion in all interactions
• Based in or near Guelph for in-person event and delivery needs
• Bonus: Licensed Realtor® or familiarity with KW systems (not required)

Irene Szabo is a top-producing solo Realtor® and certified real estate coach, serving clients across Guelph, Kitchener-Waterloo, and Cambridge. With a background in real estate training and personal development, Irene brings a thoughtful, empowered, and community-oriented approach to her work.

Her business is 99% referral-based, built on trust, loyalty, and long-term client relationships. Known for combining market expertise with warm, personal touches such as handwritten notes, pop-bys, and events, Irene's business thrives on service, systems, and soul.

She also coaches agents across Canada and is currently building a more scalable and

leveraged business model. This is where you come in.

Ready to build something meaningful together?

Apply today with a cover letter outlining why this opportunity speaks to you. Bonus points if you include your favorite organizational hack or how you've made someone's life easier through systems.