Executive Assistant New Position

Location: Hybrid working among communities currently within the geographical area of Maamwesying

Full-Time Permanent

Salary Range: $73,105 - $79,682

Who you are? You are highly motivated in sharing your interest in the Health Field enabling you to work in a team environment. You acknowledge the Seven Grandfather Teachings in your work to build relationships. In addition, you have the ability to draw on your own knowledge and life skills to support and maintain efficient operational functions, with a positive outlook.

Who we are? We are a leader in First Nation Health. Our foundation is Indigenous Health in Indigenous Hands. We provide accessible, quality, culturally safe and holistic health care that supports and enhances the wellness of individuals, families, and communities. We work with our 11 First Nation community partners and one Indigenous Friendship Centre in the provision of primary health care, traditional healing, mental wellness and addictions, home and community support services and health promotion services. We have recently been approved as the first Indigenous led Ontario Health Team by the Ministry of Health.

The opportunity: Reporting to the Director of Mental Wellness & Minobimaadizing, the Executive Assistant is responsible to perform and coordinate the executive, administrative and technical support in a confidential and professional manner. The Executive Assistant is responsible for ensuring the department operates efficiently and effectively by providing top-level support, and handling complex responsibilities, including reviewing incoming documents, conducting research and preparing reports.

What you need to bring with you:

• Five (5) years of experience as an administrative assistant at an Executive level in a public service setting
• High school diploma or General Education Degree (GED)
• A post-secondary certificate or degree in public administration, secretarial, operations or a related discipline is considered an asset
• Advance knowledge of computerized processes and applications and organizational skills as well as general knowledge of MS Office Suite including Outlook, Word, Excel, PowerPoint and Google Suite
• Five (5) years experience working in an office environment is preferred
• Experience in the health services sector is an asset
• Experience working with Indigenous people, organizations and communities
• Knowledge and experience of Anishinabek Health and Traditional healing practices
• Excellent oral and written communication skills
• A clear criminal reference check is a condition of employment
• Must have access to a reliable vehicle and possess a valid drivers license

Why Work with Us?

• Competitive Salary based on experience
• Paid Extended Health Benefits
• HOOPP (Healthcare of Ontario Pension Plan)
• Generous vacation package; with additional 9 Public Statutory Holidays, plus an additional 5 Board Declared Holidays throughout the year.
• Technology Amenities provided (i.e., laptop, electronic medical record system, cell phone)
• Access to Cultural and Traditional teachings of the Ojibwe People
• 3 Weeks Holidays for the 1st Year
• 15 Days Personal Leave

What to expect? Given the traditional practices of Indigenous people, from time-to-time exposure to smoke from the burning of sacred medicines such as tobacco, sweet grass, sage, or cedar may occur.

Accessibility accommodations will be available upon request. An offer of employment will be conditional upon an acceptable vulnerable sector police records check.

Hiring of Indigenous People will be given preference, as allowed under Section 14 of the Ontario Human Rights Code Special Programs.

Qualified individuals are invited to submit a cover letter along with a current resume, certificates, diplomas, along with three current work-related references to the BambooHR link. Please ensure that Executive Assistant Mental Health and Minobimaadizing appears in the subject line.

Below is the link to apply directly to our organization.

Posting Deadline: Wednesday, July 2, 2025 at 4:00 p.m.

Thank you to all applicants however, only those selected for an interview will be contacted.