Administrative Coordinator

Position Summary:

The Administrative Coordinator at Dextran Products provides administrative coordination and support for plant operations, environmental, health and safety, and purchasing functions and activities. This role requires the individual to perform front office activities which includes answering the phone, greeting and directing visitors, responding to emails and correspondence and other general office responsibilities. It also requires the individual to assist in communication across departments.

Major Roles & Responsibilities:

• Front Office Management & Communication Coordination:

• Manage front office including answering phones, greeting and directing visitors.
• Respond to general emails and handling correspondence.

1. Direct phone calls, emails and communication to the appropriate department or employee.
2. Assist with purchasing and both internal and external communications.

• Schedule Coordination:

1. Schedule meetings and maintain company calendars and schedules.
2. Provide scheduling and administrative support in the absence of supervisors and managers.

• Production Administration Support:
  1. Assist Managing Director by coordinating actions related to the production schedule and the communication of action items from production meetings.

1. Maintain and coordinate communication related to vacation requests and approvals and the plant vacation/shutdown calendar.
2. Assist Managing Director by reviewing and drafting standard operating procedures (SOPs) as required.

• Environmental, Health & Safety, Maintenance/Contractor Administration:
  1. Assist plant and EHS management with coordination of activities, administrative tasks and filing of reports related to environmental, health, safety, maintenance and managing of outside contractors.
  2. Coordinate Dextran's safety shoe program.
• Purchasing & Inventory:
  1. Manage office supplies, ordering new materials and supplies in order to ensure they are properly stocked.
  2. Assist with purchasing and logistics as needed.
• Reporting:
• Assist with data entry, verification, checking and generation of reports.
• Recordkeeping:

1. Maintain accurate filing systems and perform document control and other administrative organizational duties.
2. Maintain and organize records for Inventory, Purchasing, Production, Maintenance, Health & Safety, sales and other departments as needed.
3. Organize and distribute all mail.

• Perform other duties as assigned by management.

Qualifications:

• Education:

• A High School Degree is required. The preferred candidate will have two or more years of post-high school education in business, management and/or administrative related courses.

• Experience:

• Two to four years experience in office administration is required. The preferred candidate will have experience with an industrial manufacturer and/or distribution center.

• Skills & Abilities: The ideal candidate will have the following skills and abilities.

• Organizational – Ability to organize and maintain data and information in a structured organized manner
• Detail Orientation – Ability to pay attention to details and ensure that information being relayed is through and accurate.
• Decision-making - Ability to gather all pertinent data and information to make competent, timely, informed decisions with regard to changing priorities.
• Adaptable – Ability to maintain effectiveness despite changing priorities.
• Communication: Must be able to read, write, understand and speak English fluently. Must be able to coordinate internal plant communications, compose emails, respond professionally to management, employees and appropriately represent the organization to individuals outside the organization.
• Computer Skills – Must possess intermediate to Advances skills with Microsoft Office software, including Outlook Calendar.