As Senior Operations Coordinator, you will support projects from concept to completion, ensuring timely delivery and stakeholder alignment. You will coordinate cross functional teams, streamline communication, proactively address challenges and provide detailed updates to keep projects on track. Your organizational skills and keen attention to detail will support successful outcomes in a fast-paced, bourgeoning environment.

Hours of Work: Monday- Friday, 8 am to 4 pm. Full-time, permanent position.

Location: Majority WFH setting, with availability as needed for in-person meetings.

Responsibilities:

· Acting as first point of contact with clients, vendors, contractors, partners, etc. Correspondence via email and phone.

· Scheduling meetings and follow ups for CTO and VP. Upkeep of calendar.

· Management of info@ email accounts

· Handling orders and payments to vendors, organizing and maintenance of A/R and A/P invoicing

· Shipping and shipment tracking. Maintenance of incoming/outgoing shipment tracker

· Spreadsheet maintenance (expenses, contacts, etc)

· Record maintenance (taxes, accounting, manufacturer and supplier info, etc)

· Arranging details for tradeshows, conferences, in-person meetings, etc

· Maintenance and updating of Shopify account

· Management of relationships and procurement processes with external partners to satisfy operational needs

· Adhoc projects from CTO and VP

Qualifications:

· The ideal candidate has at least 3-5 years of experience in a coordinator or similar administrative role. Managerial experience a strong asset but more important is the ability to grow into a manager's role.

· A highly organized and self-motivated individual with strong communication skills, able to manage their time well and problem-solve will thrive in this environment.

· As the first point of contact for the company, strong written and verbal skills are a must.

· Proficiency in Google Workspace, Shopify and Asana recommended, but training available for the right fit.

· You are able to work independently with minimal supervision.

· You possess a high level of integrity, honesty and professionalism and are able to handle confidential information with discretion.

· Willingness and ability to travel on occasion.

Language requirement: Fluent in English. Secondary language skills an asset but not necessary.

Contact: Please send resume and cover letter attention to Jeri Tordoff at [email protected].

Please note that only those chosen for an interview will be contacted.