We are seeking a proactive and detail-oriented Executive Assistant to join our team full-time at our Downtown Vancouver office. This is a fulltime in-office role ideal for someone with a strong sense of ownership, who thrives in a dynamic environment and is eager to contribute across multiple operational areas. The key responsibilities include:

• Support HR operations, including compliance, onboarding, payroll coordination, benefits administration, and maintaining employee records
• Perform bookkeeping and support financial operations, including expense tracking and reconciliations
• Prepare and maintain internal financial reports in coordination with our accounting team
• Oversee general office operations to ensure a well-functioning and professional work environment
• Assist in scheduling, meeting preparation, and executive calendar management
• Help coordinate special projects and administrative tasks as required
• Occasional offsite pickup/drop off and making purchases

Requirements

• Proven experience in an administrative, accounting, or HR-related role
• Intermediate understanding of bookkeeping and HR fundamentals
• Proficiency in Microsoft Excel (pivot tables, formulas, reporting)
• Strong organizational and communication skills
• Ability to handle confidential information with discretion
• Comfortable working in a fast-paced, startup environment

Nice to Have:

• Experience with QuickBooks or similar accounting software
• Familiarity with payroll systems and employment standards in BC
• Prior experience working at a tech startup

Benefits

- Competitive salary ( Hourly pay equivalent to $50,000 - $70,000 per year)

- Opportunity to grow with a mission-driven company

- Collaborative and high-impact work environment

- Extended health and dental benefits after completion of probationary period